HR & Payroll Specialist

We are seeking a detail-oriented and proactive HR & Payroll Specialist with experience in a manufacturing environment. This role is responsible for full-cycle payroll processing, supporting HR operations, and ensuring compliance with Ontario employment standards and applicable legislation. The ideal candidate has strong systems knowledge, including UKG and ADP, and thrives in a fast-paced, hands-on setting.

Key Responsibilities:

Payroll Administration

• Process full-cycle payroll for hourly and salaried employees (weekly/bi-weekly)
• Maintain accurate payroll records, including timekeeping, overtime, shift premiums, and vacation pay
• Ensure compliance with Ontario payroll legislation (ESA, CPP, EI, income tax)
• Administer employee benefits and deductions, including pensions and group benefits
• Prepare and reconcile payroll reports, Records of Employment (ROEs), and year-end reporting (T4s, T4As)
• Respond to payroll-related inquiries and liaise with third-party providers

Human Resources Support

• Maintain employee records and ensure HRIS data accuracy
• Support recruitment, onboarding, and offboarding processes
• Assist with employee relations, attendance tracking, and policy administration
• Coordinate health and safety documentation and compliance in a manufacturing environment
• Support performance management and training initiatives

Compliance and Reporting

• Ensure compliance with the Ontario Employment Standards Act and company policies
• Support internal and external audits
• Prepare reports and maintain accurate documentation
• Handle confidential information with discretion

Qualifications and Experience:

• 3–5+ years of payroll and HR experience, preferably in a manufacturing environment
• Experience with UKG and/or ADP payroll systems
• Strong knowledge of Ontario payroll regulations and employment standards
• Experience with unionized or hourly workforces is an asset
• PCP (Payroll Compliance Practitioner) designation or in progress preferred

Skills and Competencies:

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving skills
• Proficiency in Microsoft Excel and HR systems
• High level of confidentiality and professionalism

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Supportive and collaborative team environment
• Stable, established manufacturing organization