Human Resources Assistant

OVERVIEW: The Human Resources Assistant provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations. DESCRIPTION:- Role-specific HR tasks (Assistant): · Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…) · Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner · Learn and assist with employees’ relocations and international transfers processes · Learn and assist with immigration and work permit visa applications · Learn and assist with maternity, parental and paternity leave processes · Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries · Administer and process employee’s benefits such as pension, life and medical insurances, meal cards… Additional HR tasks (support with OB tasks): · Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents Generic/Common HR tasks: · Prepare various documents (agreements, addendums, reference letters, etc.) · Keep soft and hard employee files up-to-date · Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports · Educate managers and employees with HRIS (i.e. Workday) usage · Provide support and assistance in international HR projects · Perform HR administration and operational support to the HR Departments in different locations · Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor REQUIRED SKILLS: · Good knowledge of MS Office (specifically Excel) · Excellent communication skills in English and Spanish [change as needed] (written and verbal) · Ability to maintain professionalism in all situations · Ability to handle sensitive information in a confidential manner · Attention to detail and problem-solving competencies · Ability to work effectively across organizational boundaries · Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace · Maintain flexibility to take on additional responsibilities, as needed · Working knowledge with a HRIS (Workday)