Administrative Assistant - Brentwood, TN

Administrative

• Build and maintain Excel contact lists (data only, no pivot tables).
• Provide support for Marketing & Sales.
• Manage mass emails for follow-ups and trade show appearances.
• Create vCards for candidates and clients.
• Maintain and update 40+ documents.
• Use Text-Em-All (training provided).

• LinkedIn usage is a MUST ; LinkedIn Recruiter is a BIG plus.
• Indeed usage is a BIG plus.
• Manage quick LinkedIn posts and email outreach to leads.
• Follow up with leads via phone if necessary.
• Assist with light business development and sales support.
• AirTable experience (training provided).

• Strong proficiency in Excel, Outlook, and Word (assessments will be provided).
• Adobe savvy (document conversion).
• Familiarity with ATS systems is a BIG plus.
• This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

• Excellent Microsoft Office/Outlook experience ( vCard experience is a plus).
• Experience with Contracts & NDAs (TelForce uses PandaDoc).
• Onboarding experience (offer letters, new hire forms).
• Canva experience is a MUST .
• Social Media graphics experience is a MUST .
• ChatGPT/AI experience (training provided).