Operations Manager

TITLE OF POSITION: Operations Manager

REPORTS TO: General and Artistic Director

BASIC FUNCTION: To enable and execute the vision of the General and Artistic Director by

ensuring the smooth operation of administrative, financial and program responsibilities and

coordinating marketing, publicity and communication with patrons.

Administrative

• Provide overall operational support to Artistic Director
• Coordinate and monitor long-term organizational strategy and strategic planning in partnership

with Artistic Director and board of directors

• Provide support to board of directors including communications, meeting scheduling and

preparation of meeting agendas in collaboration with the Chair and Artistic Director

• Develop and maintain digital files and storage
• Adopt a collaborative, organized and effective work environment

Marketing/ Publicity

• Coordinate development and administration of marketing plan and communications strategy in

collaboration with Artistic Director

• Manage organization’s brand and public image
• Plan and execute campaigns across email, social media, website content, and print
• Design digital and printed assets including promotional material, newsletters, website and press

releases

• Build relationships with media partners to expand visibility
• Maintain and expand reciprocal publicity
• Track results of promotions through online tools
• Maintain an archive of concert programs and publicity

Finance & Operations

• Track ticket sales and donations through Bloomerang fundraising platform
• Develop and manage annual budget in collaboration with Artistic Director, Treasurer and

accountant

Fundraising

• Assist Artistic Director with development and execution of comprehensive fundraising strategy
• Coordinate major fundraising events collaboratively with program committee
• Manage donor data and reporting utilizing Bloomerang software

Program Support

• Support Artistic Director with program development and execution
• Coordinate volunteers
• Oversee ticketing systems, box office operations and audience experience
• Troubleshoot issues during events and performances

Requirements

• Knowledge of social media platforms including Facebook, LinkedIn and Instagram
• Working knowledge of Microsoft Office, Google Docs and general platforms such as Mailchimp,

Canva and Quickbooks with an ability to learn new platforms such as Bloomerang

• Self-motivated, self-directed and ability to multi-task
• Strong written and verbal skills
• Ability to work remotely
• Willing to establish a regular presence at concerts and events including occasional evenings and

weekends

• Reside within a 40 mile radius of Albany, NY
• Embody Musicians of Ma’alwyck’s mission and serve as a public face of the organization
• A passion for classical music; concert production is helpful but not required

HOURS: 40 per week including occasional weekend and evening hours

SALARY: $48,000 -$60,000 based on experience + benefits (paid time off; health insurance)

START DATE: Position available starting June 1, 2026

To apply, mail or email resume, cover letter and references:

Ann-Marie Barker Schwartz

Musicians of Ma’alwyck

511 Mohawk Ave.

Scotia, NY 12302

[email protected]

Musicians of Ma’alwyck, founded in 1999 by Ann-Marie Barker Schwartz, is a flexible-sized chamber ensemble in residence at the Schuyler Mansion State Historic Site and Schenectady County Community College. The performing ensemble specializes in music performed in America during the eighteenth and nineteenth centuries. Musicians of Ma’alwyck is a 501c3 non-profit organization and is an equal opportunity employer.