Accounting Associate

The Accounts Payable Specialist II performs a variety of accounts payable and clerical functions in order to process the payment of invoices and other pay requests in a timely and accurate manner. This position assists with month-end closing processes and reporting, and helps train new Accounts Payable Team Members.

Key Responsibilities

Process Invoices and Reimbursements

Measurement: All outstanding payment requests are processed within established department deadlines and in compliance with company and department policies.

Resolve Invoice Problems or Discrepancies

Measurement: Maintain a low rate of questioned items resulting from secondary reviews by the Accounts Payable Supervisor, Controller, and EVP of Finance.

Provide Excellent Customer Service

Measurement: Positive feedback and minimal complaints or concerns from Team Members and Managers.

Essential Duties of the Position

• Participate in the full accounts payable cycle, including setting up new vendors; processing vendor invoices, employee reimbursements, and all other pay requests; weekly production of checks; monitoring the status of vendor statements; maintaining vendor records; and responding to inquiries in a timely manner.
• Ensure compliance with all federal, state, and local laws; regulatory and tax laws; Taxpayer Identification Number matching; Office of Foreign Assets Control (OFAC) checking; and vendor 1099 processes, as well as company policies, procedures, and regulations.
• Process all approved invoices and payment requests including, but not limited to, facility rents, appraisal payments, borrower refunds, and/or Team Member reimbursements.
• Research questioned items and transactions as requested and prepare any adjusting entries necessary to correct expense accounts.
• Perform complex journal entries including month-end and year-end accruals and account reconciliations.
• Record entry of, verify documentation for, and distribute petty cash.
• Identify and ensure outstanding obligations are credited upon payment. Identify discount opportunities. Issue purchase order amendments or stop-payment orders as needed.
• Compile statistical, financial, accounting, and auditing reports and tables pertaining to matters including, but not limited to, cash receipts, expenditures, and other accounts payable transactions.
• Assist with annual 1099 reporting.
• Assist with training Accounts Payable Team Members.

Skills, Knowledge and Expertise

• Associate’s degree in Accounting or an equivalent combination of education and experience.
• Advanced proficiency in Microsoft Excel, with working knowledge of other Microsoft Office applications including, but not limited to, Outlook and Word.
• 1 to 3 years of experience in Accounts Payable, preferably with exposure to the mortgage industry.
• Experience with Accounts Payable software preferred.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided

Originally posted on Himalayas