Property Manager

POSITION DESCRIPTION:

The Property Manager is responsible for operations and management of the Bridge management portfolio. Business development responsibilities include independent and joint identification of leads and participation in presentations. Duties include preparation and implementation of departmental procedures which meet company goals and objectives, continuous interaction with leadership, brokerage associates and the marketing team.

ESSENTIAL FUNCTIONS:

- Perform duties related to business development to include making calls independently and with other management and brokerage associates, prepare and distribute written proposals and establish fees and prepare management contracts.

- Coordinate property management procedures to maintain efficiencies in processes for property accounting functions, lease administration and collections.

- On assigned properties, act as the company’s primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations. Direct the day-today activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, snow removal, tenant build-out and other building operations.

- Develop operating income/expense budgets and capital budgets that reflect the owner’s objectives for the property, cash flow requirements and leasing strategy. Prepare this document to be used as an ongoing accounting reporting tool. Further accountability includes administration of budgets, operational review and analysis of corrective action needed. Recommend and implement programs that contribute to center profitability.

- Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables. Verify CAM cost documentation and prepare center information sheets detailing annual estimated CAM cost and previous three-year actual CAM costs.

- Administer leases on each project including promptly synopsizing new leases, reviewing all tenant billings, analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations. Identify leasing prospects and occasionally respond to routine leasing inquiries. Interface with leasing representatives/brokers and assist to assure spaces are leased/released promptly.

- Bid work for tenant improvements. Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances. At all times keep the space in condition to show.

- Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference.

- Engage, contract, supervise and approve invoices for all goods/services required to maintain the properties up to company and owner standards. Develop a network of emergency services and be available for 24 hour per weekend coverage as required. Supervise on-site maintenance

mechanics, if utilized, at assigned properties. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Forecast and manage replacement of major capital expense items including HVAC system, roof systems, parking lot surfaces, etc. - Management tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns. Assist in managing tenant “fit-up” work, as needed or assigned.

- Liaison with other disciplines/departments within the company to provide a team approach to the management of real estate. Coordinate the activities not directly controlled by the manger but directly related to each property (i.e.: production of sales statements, insurance monitoring, leasing, marketing and promotions, capital improvements, accounting/financial reporting and legal services.)

- Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance and act as chairperson for the meeting.

- Keep abreast of new technologies, systems and procedures related to property management.

QUALIFICATIONS:

- Licenses: SC Real Estate Sales or Property Manager’s License

- Education: Four (4) years college degree or four (4) years of equivalent work experience

- Designations: CPM or RPA designation (Preferred)

- Knowledge: Commercial real estate leasing and management practices

Working knowledge of basic accounting and software systems

Knowledge of construction/maintenance industry terms

Familiarity with laws which regulate and impact property management

Understanding of principles of real estate investment and valuation

- Skills: Personnel management

Marketing and presentation capabilities

Time management and multi-tasking

Highly developed sense of urgency

Ability to interact effectively with staff and clients at all levels

Effective negotiation skills

Exceptional oral and written communication skills

Self-motivated and self-directed

High level of concentration and attention to detail

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Continuously: Talk, hear and see (normal or corrected)

- Frequently: Sit, twist/torso, bend at waist, grasp, walk, stand and manipulate a keyboard

- Occasionally: Push/pull, kneel, crouch, climb, crawl, balance and reach overhead

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee is responsible for minimizing accidents and for following established safety policies and procedures during performance of this job.

- Continuously: Normal office conditions

- Frequently: Travel

- Occasionally: Heat, cold, dust, dirt, flooded areas, burned areas, vapors, odors, fumes, gases, chemicals and slippery surfaces

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. These statements are not intended to be interpreted as an all-inclusive list of responsibilities, duties and skills required of individuals so classified. The employee will be required to follow any other instructions and to perform any other tasks as requested by his/her manager or supervisor.