Administrative Records Specialist (Remote)

PulseMediaNL is seeking a detail-oriented and organized Administrative Records Specialist (Remote) to join our remote team. This role is essential in managing records, maintaining accurate documentation, and supporting administrative operations to ensure efficient information handling and compliance across the organization.

Responsibilities

Records Management & Documentation

• Maintain, organize, and update digital records and administrative documentation accurately
• Review records for completeness, accuracy, and compliance with company procedures
• Manage file organization, archiving, and document retrieval processes
• Ensure confidentiality and secure handling of sensitive information and company records

Administrative Support

• Assist with administrative and clerical tasks related to records management
• Prepare reports, spreadsheets, and documentation as needed
• Support internal teams with record requests and document tracking
• Maintain organized filing systems and accurate documentation logs

Data Integrity & Quality Control

• Perform regular audits and quality checks to ensure data accuracy and consistency
• Identify and resolve discrepancies or missing information promptly
• Track updates, changes, and document activity across systems
• Follow company standards and procedures for records management and retention

Systems & Process Improvement

• Use document management systems, databases, and administrative tools effectively
• Assist in improving workflows and operational efficiency related to records handling
• Maintain accurate and up-to-date information across systems and platforms
• Contribute to process improvement initiatives and documentation updates

Requirements

About the Ideal Candidate

• 1–3 years of experience in records management, administrative support, or a similar role
• Strong organizational and time-management abilities
• Excellent attention to detail and commitment to accuracy
• Ability to handle confidential information professionally and discreetly
• Strong communication and interpersonal skills
• Basic analytical and problem-solving abilities
• Comfortable working independently in a fully remote environment
• Familiarity with document management systems, databases, or administrative platforms is a plus
• Basic proficiency in Microsoft Office Suite, particularly Excel or similar tools
• High school diploma or equivalent required; additional education in administration, business, or a related field is a plus

What We Offer

• Meaningful contribution through records management and administrative support
• Remote-first flexibility to support work-life balance
• Opportunities for professional growth and skill development
• Collaborative and supportive team environment
• Competitive compensation aligned with experience
• Long-term stability within a growing and organized organization

Diversity & Inclusion

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.