Executive : Accounts

Executive Accounts Receivable - COACT222

Job Title

Executive – Accounts Receivable

Function

Accounts

Reporting to

Assistant Manager – Accounts Receivable

• Purpose

Support the timely and accurate conduct of accounts receivable process. Ensure timely receipt of payments from all customers and escalate instances of sticky debtors or non-payments for further probing and action

• Key Responsibilities

Responsibilities

• Conduct accounting of all receivables transactions in adherence to defined accounting guidelines, practices and standard operating procedures
• Responsible for accurate data entry for all receivables for the purpose of maintaining records on accounts receivable transactions
• Generate invoices as per the terms and conditions in the customer contract and agreed payment schedule
• Coordinate with the bank on a daily basis to ensure that payments are confirmed by the client and are received in a timely manner
• Conduct accounting and processing of all COD, FOD, DOD, octroi and other collections in a timely manner
• Monitor the cash outstanding amounts and the balances of credit customers; report deviations to the superior
• Escalate non-payment and sticky debtors to the superior for further probing and action, including legal remedy, if needed
• Generate debit notes / credit notes in case of withholding of payments by the customer, wholly or in part, due to any issues or deviations in the planned delivery
• Check all customer ledgers for overdue, pending tax payments, appropriations or any recoveries
• Conduct accounting of all remittances received across the country of various vouchers and octroi remittances from the regional accounting teams in various banks
• Conduct timely clearance of all bank reconciliation entries
• Respond to and satisfactorily resolve queries raised by internal and statutory audits
• Prepare and submit MIS, as required by the superior
• Key Result Areas and Key Performance Indicators

S.No.

Key Result Areas

Key Performance Indicators

Ensure efficiency in accounts receivable operations

• Adherence to timelines for accurate accounting of payments received from customers
• Adherence to timelines for filing and recording of customer invoice along with the tax invoice
• Adherence to timelines for accurate completion of processing and accounting of cash on delivery, freight on delivery, demurrage, octroi transactions

Ensure efficiency and timely completion of collections and recoveries

• % collections (including cash outstanding) completed on time
• Adherence to timelines for escalations in case of sticky debtors

Maintenance of documentation and record keeping

• Number of deviations observed in documentation requirements

Ensure performance driven culture

• Adherence to performance management system timelines and guidelines