Accounts Executive

About Salesworks

• SalesWorks has been a leading force in face-to-face marketing, customer acquisition and fundraising since 1995.
• Operating across multiple international markets, we partner with global and local brands to deliver measurable results through strong operational processes, financial discipline and effective cross-market coordination.
• The Finance team plays a critical role in supporting the organisation’s operations across Southeast Asia by ensuring accurate financial records, timely reporting and effective financial management.

About The Role

• The Accounts Executive is responsible for managing operational financial processes for SalesWorks offices across the Southeast Asia region.
• The role supports accounts payable, accounts receivable, reconciliations and financial reporting to ensure that financial operations run smoothly and comply with internal policies.
• This position requires strong attention to detail, the ability to manage multiple financial tasks simultaneously and the discipline to meet strict reporting timelines.

Core Responsibilities

• A. Accounts Payable:

– Receive invoices from vendors through email or mail and verify supporting documentation.

– Compile invoices for internal approval in accordance with company payment policies.

– Record invoices accurately in the accounting system.

– Process approved payments through the designated banking portal.

– Maintain and monitor creditor listings and outstanding payable reports on a weekly basis.

– Ensure all payments are properly supported with documentation and authorised in accordance with financial control procedures.

• B. Accounts Receivable:

– Prepare and issue client invoices through the accounting system.

– Record and receipt payments received from clients in the accounting system.

– Maintain debtor ledgers and monitor outstanding receivables.

– Prepare weekly aged debtor listings and follow up on outstanding balances where required.

• C. Reconciliations:

– Perform weekly bank reconciliations to ensure the accuracy of financial records.

– Conduct regular reconciliation of rechargeable expenses accounts.

– Perform weekly sales balancing (piece balance) to verify recorded sales transactions.

– Track and monitor the status of unclear cheques and resolve discrepancies where necessary.

• D. Financial Reporting:

– Ensure all weekly finance tasks are completed on time with accurate data entry.

– Prepare weekly cash flow reports for review by the Accounts Manager.

– Deliver weekly owner P&L reports, bonds reports and GIPs reports that reconcile with the accounting system.

– Maintain proper filing of financial documents to ensure compliance with record-keeping requirements.

– Manage and respond to queries received through the general country finance email account.

– Support the Finance Manager in preparing documentation for annual audit processes.

• E. Operational & Ad Hoc Support:

– Provide assistance to other finance team members during periods of absence or increased workload.

– Support finance-related special projects or assignments as requested by the Accounts Manager or Finance leadership.

– Perform additional duties as required to support the department’s operational needs.

What We Are Looking For

• A. Education & Experience:

– Diploma, Degree or Professional Qualification in Accounting, Finance or a related discipline.

– Candidates currently pursuing professional certifications in accounting or finance will also be considered.

– Minimum 2 years of relevant working experience in accounting, finance or related roles.

• B. Skills & Competencies:

– Good working knowledge of accounting principles and basic taxation concepts.

– Experience with accounting systems such as Microsoft Dynamics GP or similar platforms.

– Intermediate proficiency in Microsoft Excel and general computer literacy.

– Strong organisational and data management skills.

– Good written and verbal communication skills in English. Additional language proficiency will be an advantage.

– Ability to manage multiple financial tasks and meet strict reporting deadlines.

KEY ATTRIBUTES

• Highly meticulous with strong attention to detail and accuracy.
• Positive working attitude and strong team collaboration skills.
• Analytical mindset with the ability to identify discrepancies and resolve financial issues.
• Able to work independently while managing responsibilities efficiently.
• Proactive and willing to learn new responsibilities within the finance function.

What We Offer

• Opportunity to work in a regional finance role supporting Southeast Asia operations.
• Exposure to cross-market financial processes and reporting systems.
• A supportive team environment within the Finance department.
• Career development opportunities within a growing international organisation.
• Competitive remuneration aligned with experience and responsibilities.