Administrative Specialist

Safety Data Entry & Administrative Specialist Summary

We are looking for a detail-oriented Safety Data Entry & Administrative Specialist to support the Safety team with recordkeeping, reporting, data tracking, and day-to-day administrative tasks. This role will help maintain accurate safety records, support compliance reporting, and assist with coordination across multiple locations and teams.

Responsibilities

• Enter and maintain safety, training, incident, and compliance data in internal systems and databases
• Track and update employee records, including new hires, terminations, training completion, and certifications
• Support OSHA, DOT, and workers compensation recordkeeping and reporting
• Maintain files related to incidents, driver qualifications, training, and safety programs
• Assist with monthly and annual reporting, KPI tracking, and presentation preparation
• Coordinate safety meeting logistics, scheduling, travel arrangements, and materials
• Order and maintain safety supplies and support administrative tasks for the Safety team
• Help manage documentation related to insurance claims, audits, and compliance activities
• Communicate with internal teams, clinics, insurance contacts, and vendors as needed
• Support general administrative duties for the EH&S and Safety leadership team

Requirements

• 2+ years of experience in data entry, administrative support, or coordinator-type roles
• Strong attention to detail and organizational skills
• Comfortable managing large amounts of data and documentation accurately
• Strong Microsoft Office skills, especially Excel, Word, and PowerPoint
• Good written and verbal communication skills
• Ability to multitask and support multiple priorities in a fast-paced environment
• Experience supporting safety, compliance, HR, operations, or fleet teams is a plus
• Familiarity with OSHA, DOT, or workers compensation processes preferred but not required
• Team-oriented with a positive and dependable attitude

BlueSky Resource Solutions is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.