Executive Assistant to the CEO

Description

PBMares is seeking an experienced and proactive Executive Assistant to provide high-level administrative and strategic support to our Chief Executive Officer and Chief Finance Officer. This is a high-visibility role for a trusted professional who thrives in a fast-paced executive environment and can manage complex priorities with discretion, confidence, and sound judgment. In this role, you will serve as a key partner to the CEO and CFO, helping ensure smooth coordination of executive priorities, communications, meetings, and firmwide initiatives. This position offers the opportunity to work closely with firm leadership and make a meaningful impact on the success of PBMares. This is a hybrid position, with a primary work location in Norfolk, Virginia.

PBMares Core Values

• Integrity
• Trust
• Respect
• Accountability
• Caring

What that means for you:

• A high-impact role supporting the CEO and firm leadership
• Exposure to strategic initiatives and executive decision-making
• Opportunity to build strong relationships across the firm
• Hybrid work environment based in Newport News or Norfolk
• Full benefits including medical, dental, vision, and 401k with firm match
• Paid Time Off and 11 paid holidays
• Professional development opportunities within a growing firm

What will you do:

• Manage a complex executive calendar, including meetings and travel arrangements
• Prepare agendas, briefing materials, presentations, and follow-up action items
• Draft, review, and manage executive communications and correspondence
• Coordinate leadership meetings, partner events, and board-related logistics
• Track key initiatives, deadlines, and strategic priorities on behalf of the CEO and CFO
• Serve as a liaison between the CEO, CFO and internal leaders, partners, clients, and external stakeholders
• Handle confidential and sensitive information with the highest level of discretion
• Support executive reporting, expense management, and administrative workflows

Position Requirements

• Seven (7) or more years of progressive executive administrative experience
• At least three years supporting C-suite leadership, preferably a CEO or senior executive
• Strong executive presence and professional communication skills
• Exceptional organizational skills and attention to detail
• Ability to anticipate needs and manage multiple competing priorities
• Advanced skills in Microsoft Outlook, PowerPoint, Excel, and Word

Bonus Points:

• Experience in a professional services or public accounting environment

About the Organization Your future, our focus! If you're looking to join a firm that is as committed to you as we are to our clients, keep reading! At PBMares you'll find great people, challenging work, rewarding opportunities and a culture that embraces integrity, creativity, and teamwork. We're a perennial top-100 firm according to Inside Public Accounting and Accounting Today recently named us one of the fastest growing firms overall. Continuous learning, work-life balance, and challenging opportunities are just a start. We're over 300 strong in 12 offices across Virginia, Maryland, and North Carolina and we are looking for new teammates.

EOE Statement Our Firm’s policy is to provide equal opportunity for employment to all individuals regardless of their race, color, religion, sex, national origin, age, genetic information, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

Must be authorized to work in the United States permanently without the requirements of sponsorship at any point in the future.