Human Resources Coordinator

About the Role:

The HR Coordinator plays a crucial role in supporting the human resources department. This position is responsible for assisting with various HR functions, including onboarding, scheduling new hire orientation initiatives with coordinating departments, maintaining personnel records, I-9 management, employee engagement initiatives, HRIS administrative tasks, and assisting in recruiting efforts. The HR Coordinator will ensure that all HR processes are executed efficiently and in compliance with company policies and legal regulations. Ultimately, this role supports the overall HR function to foster a productive, compliant, and positive workplace culture within the manufacturing industry across the United States. Responsible for confidential and time sensitive material. This is an in office role M - F from 8:00 AM to 5:00 PM at our Sugar Land, TX location 77478. Business Casual work environment. Only local candidates will be considered. No staffing agencies, please.

Minimum Qualifications:

• Associate or bachelor’s degree in human resources or a related field required


• At least 2+ years proven experience in an administrative role, preferably within an HR department.


• Experience with ADP or similar HRIS systems for employee data management

Preferred Qualifications:

• Familiarity with HR software and databases / intermediate - advanced in excel.


• Knowledge of labor laws and regulations relevant to the wholesale trade industry.


• Certification in Human Resources (e.g., PHR, SHRM-CP) is highly desirable

Responsibilities:

• Responsible for processing all HR invoices via SAP platform


• Assist with HRIS data entry and hourly payroll


• Reconcile credit card expenses


• Maintain schedule for corporate apartment and updates


• Conduct new hire orientation sessions, support the onboarding process for new hires, including preparing orientation materials and scheduling training with other departments.


• Assist in organizing employee engagement activities and training programs to promote a positive workplace culture.


• Creating badges & employee ID’s


• Order office supplies & meals for events


• Organize and schedule appointments and meetings


• Organize travel & restaurant arrangements for senior managers, candidates & guests


• Produce and distribute correspondence memos, letters, etc.


• Submit and reconcile expense reports


• Provide general support to visitors


• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.


• Assist with phone interviews and scheduling interviews.


• Performs other duties as assigned.

Skills:

The required skills for this position include strong organizational abilities, attention to detail, and effective communication skills. Interpersonal skills are crucial for building relationships with employees and fostering a supportive work environment. Additionally, problem-solving skills will be applied when addressing employee concerns and finding solutions to HR-related issues. Preferred skills, such as knowledge of labor laws, will enhance the incumbent’s ability to ensure compliance and support the organization's HR initiatives. Three to five years of experience in an administrative role.