Construction Coordinator

Overview

Construction Coordinator supports the delivery of signage projects by managing documentation, coordinating schedules, maintaining project data, and assisting with day‑to‑day operational tasks across design, production, and installation teams. This is a mid‑level role ideal for someone with strong organizational skills, project coordination experience, and familiarity with construction or signage environments.

This role bridges project coordination with construction‑administration responsibilities to ensure projects run smoothly and remain on track, on time, and within budget.

Key Responsibilities

• Assist in developing project plans, scopes, timelines, and resource allocations.
  
• Navigate Zoho One (CRM, Projects, Books) to update workflows, monitor progress, and track milestones.
  
• Communicate regularly with clients, suppliers, installers, and internal teams to ensure alignment.
  
• Support designers and project leads with documentation, permits, utilities communication, and job readiness steps.
  
• Track project costs, monitor expenses, and support cost‑saving initiatives.
  
• Prepare and distribute project status updates, highlighting upcoming deadlines or risks.
  
• Ensure project deliverables meet JD Sign Group quality standards and timelines.
  
• Act as the central point for project documentation, schedules, and communication.
  
• Prepare, maintain, and organize contracts, subcontracts, purchase orders, RFIs, and change orders (RDash‑style documentation).
  
• Assist in developing project schedules and coordinating daily site or installation activities.
  
• Coordinate with subcontractors, installers, and utilities for scheduling, permits, and service requirements.
  
• Organize project meetings, maintain meeting minutes, and manage ongoing correspondence.
  
• Maintain digital and physical filing systems for audits, compliance, and operational reviews.
  
• Track progress, process invoices, and maintain budget records.
  
• Ensure regulatory, safety, and quality documentation is complete and properly filed.

Requirements

Required Qualifications

• 3+ years of Construction Coordinator, project coordination or similar experience, ideally in construction, signage, or retail build‑outs.
  
• Strong organizational, multitasking, and communication skills.
  
• Familiarity with Zoho One or similar ERP/project management platforms.
  
• Experience using Microsoft Office, especially Excel and other spreadsheet tools.
  
• Ability to interpret basic construction documents, drawings, and permits (asset).
  
• Ability to work under pressure while managing multiple priorities and deadlines.
  
• Strong interpersonal skills and comfort working with clients, subcontractors, and cross‑functional teams.
  
• Familiarity with data analysis to support reporting and project insights.
  

Education

• College diploma in Project Management, Construction Management, Business Administration, Engineering Technology, or a related field.
  

We are committed to providing accommodations at every stage of the recruitment process, under the Human Rights Code. The JD Sign Group Recruitment Team is dedicated to upholding the Accessibility for Ontarians with Disabilities Act (AODA) to foster an inclusive, barrier-free workplace. We are ready to accommodate the accessibility needs of individuals with disabilities to ensure full participation in all recruitment processes. If you require such accommodation, don't hesitate to contact our HR team by email: [email protected].

Benefits

• Be part of a high-growth company shaping the future of architectural signage and cladding
  
• Competitive compensation based on experience
  
• Enjoy company events that foster team spirit
  
• Access to an on-site gym for your health and wellness
  
• Convenient on-site parking
  
• Comprehensive benefits plan available after 3 months