Sales Executive Assistant

Position Summary

The Sales Executive Assistant provides high-level administrative and operational support to the VP of Sales and broader sales leadership team within a fast-paced traffic control organization. This role plays a critical part in supporting sales execution, coordinating internal processes, and ensuring the team operates efficiently. The ideal candidate is highly organized, proactive, and thrives in a dynamic, sales-driven environment.

Key Responsibilities

Sales & Administrative Support

• Manage calendars, coordinate meetings, and support travel for sales leadership
• Assist in preparing sales reports, presentations, proposals, and client-facing materials
• Track sales activities, pipelines, and key performance metrics
• Support CRM management (e.g., lead tracking, data accuracy, reporting)
• Serve as a central point of contact between sales, estimating, operations, and leadership

Sales Operations & Coordination

• Coordinate incoming leads and distribute to appropriate sales team members
• Track new business wins, client onboarding, and first-job bookings
• Assist in managing pricing initiatives and moving estimates from operations to sales
• Maintain and update sales tracking documents and dashboards
• Help organize sales meetings, regional calls, and team initiatives

Communication & Project Support

• Draft internal and external communications on behalf of sales leadership
• Ensure follow-ups on key sales initiatives, bids, and client opportunities
• Support onboarding of new clients and integration of new offices/acquisitions
• Assist with contests, incentives, and sales engagement programs
• Maintain organizational charts, territory assignments, and client lists

Qualifications

• 3+ years experience in an Executive Assistant, Sales Coordinator, or similar role
• Strong organizational and multitasking skills with high attention to detail
• Experience supporting a sales team or working in a sales-driven environment preferred
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and CRM systems
• Excellent communication skills (written and verbal)
• Ability to work independently and manage multiple priorities in a fast-paced environment

Working Conditions

• Primarily office-based with occasional interaction with field teams
• May require coordination across multiple regions Canada/United States
• Fast-paced, high-growth environment supporting a large, distributed sales team

Right Traffic is an Equal Employment Opportunities Employer encouraging diversity in the workplace. All qualified applicants will be considered without regard to their nationality, ethnicity, gender, race, color, religion, sex, sexual orientation, gender identity, age, disability, marital status, pregnancy, genetic information, veterans, or military status.