Buying Coordinator, Luxury Watches & Jewelry

The is a highly operational, detail-oriented role supporting the luxury buyer of premium watches with the day-to-day administrative functions. This position serves as a key go-between for the buyers in terms of liaising with vendors, the pricing team, receiving & operations team, and internal selling partners, ensuring accuracy, timeliness, and seamless product flow.

This role is ideal for someone who enjoys coordination, problem-solving, and managing details, while building a strong foundation in the luxury watch and fine jewelry market. A solid interest in luxury timepieces and jewelry is helpful but not required. A strong sense of verbal and written communication skills are critical.

Essential Duties and Responsibilities:

• Serve as the primary administrative & operational support to the Luxury Watch Buyer
• Coordinate high value product as it flows through the buying, receiving, pricing and allocations process internally
• Own operational flows with external parties, product going off site
• Central point of contact for product details between buyers, vendors, pricing, operations, planning, and logistics teams
• Manage and maintain accurate records including purchase orders/receipts, returns, cost changes, and delivery updates
• Track orders from confirmation through delivery, proactively flagging risks or discrepancies
• Coordinate daily communication with luxury watch and jewelry vendors regarding pricing, product details, timelines, and documentation
• Ensure accurate transmission of buy details, cost changes, and assortment updates between internal teams and vendors
• Maintain organized records of vendor agreements, line sheets, confirmations, and pricing files
• Support vendor onboarding and ensure compliance with internal operational requirements is agreed to and understood
• Partner closely with Pricing and Operations teams to assist on retail pricing
• Support receiving the setup and validation of item attributes including materials, country of origin, case size, movement type, and precious metal details
• Review and audit product data for accuracy if needed for any company-wide tech updates or data migrations
• Coordinate Product Knowledge trainings with the lead buyer and support documents
• Assist with retail, digital & wholesale door allocation as needed
• Prepare recaps after meetings, create and maintain buy assortment trackers, and weekly business reports
• Work with analytical team to have overviews of departmental trend lines in terms of cost & margin fluctuation
• Develop a working knowledge of the luxury watch and fine jewelry market
• Demonstrate curiosity and willingness to learn technical and product-specific details over time

Qualifications

• Bachelor’s degree in Business, Merchandising, Operations, or a related field preferred
• 1–3 years of experience in buying, merchandising, operations, or vendor coordination; luxury or premium product experience preferred
• Highly organized with exceptional attention to detail
• Ability to work in fast paced environment, open to working with vendors in different time zones
• Strong follow-through and ability to manage multiple workstreams simultaneously
• Comfortable acting as a liaison across several teams and external partners
• Proficient in Excel and Microsoft Office; experience with PLM, ERP, or buying systems preferred
• Clear, professional written and verbal communication skills
• Operationally driven, solution-oriented, & a strong sense of ownership
• Comfortable managing details
• Moderate knowledge of luxury brands, luxury market trends is preferred