Executive Assistant (m/f/d)

Damovo Ireland is seeking an experienced and motivated Executive Assistant (m/f/d) to support our Senior Executives and help ensure the smooth running of our Sandyford office.

In this role, you will provide comprehensive support within a global, multicultural ICT organisation, helping to coordinate priorities, manage logistics, and enable effective decision-making at senior level. Alongside executive support responsibilities, you will also oversee the day-to-day coordination of the Sandyford office, contributing to a well-organised and welcoming working environment.

This position requires an on-site presence three days per week. We welcome applicants from diverse professional backgrounds who bring strong organisational skills, sound judgment, and a collaborative approach.

Key Responsibilities

• Comprehensive, confidential support of the day-to-day duties of the C-Level Executives, anticipating administrative and logistical requirements
• Organising internal and external meetings or conferences including the invitations, preparing agendas, documenting and distributing minutes/actions, preparing and updating follow-up activities
• Tracking deliverables on behalf of Senior Executives
• Extensive calendar management, scheduling and coordination
• Extensive global travel arrangements and travel preparation
• Co-ordination of staff and customer events together with Marketing
• Manage the daily operations of the office, including administrative coordination, facility oversight, vendor management, and ensuring employees have the resources and support needed to operate efficiently
• Preparation of PowerPoint presentations, reports and spreadsheets
• Processing of business expenses
• Providing expert administrative and office support as well as any other ad hoc tasks required

Experience & Skills we value

• Three years recent experience providing EA support at a senior level
• Advanced Outlook, Excel and PowerPoint experience
• Excellent accuracy and attention to detail skills
• Experience in end-to-end travel planning
• Very organized and self-motivated
• Excellent verbal and written communication skills
• Proactive, hardworking individual with a passion for achieving results
• Positive attitude with the ability to prioritize workload to meet and manage deadlines
• Discretion and confidentiality are imperative in this role