Office Administrator
Indexed description
Herman’s Auctioneers – Rathmines, Dublin 6
Full-Time | Permanent
Herman’s Auctioneers specialises in the clearance and auction of houses and private estates and has been operating for nearly 40 years. The company conducts regular auctions across Fine Art, Decorative Interiors, Modern & Contemporary Art, Private Collections, Coins & Collectibles, and professional valuation services.
We are seeking a professional, organised, and proactive Office Administrator to support the day-to-day administrative operations of our busy auction house.
The successful candidate will work closely with the auctioneering team, assisting with auction preparation, vendor and buyer administration, and client communication. The role also involves providing executive administrative support to management and contributing to the smooth coordination of sales and valuation services.
This position is ideal for someone who enjoys a varied role, thrives in a fast-paced environment, and takes pride in delivering excellent customer service.
- Provide general administrative support to ensure efficient office operations
- Manage incoming calls, emails, and client enquiries professionally
- Maintain accurate inventory and lot entry records for auction catalogues
- Enter and maintain vendor and buyer customer data
- Prepare and reconcile vendor statements and accounts
- Assist with the company’s auction and information management systems
- Process payments and issue receipts
- Assist in the preparation and administration of auctions
- Provide front-of-house customer service to vendors and buyers
- Support valuation and consignment processes
- Coordinate documentation relating to sales and collections
- Liaise with clients regarding collections, payments, and auction procedures
- Organise management meetings and schedules
- Manage management diaries and appointments
- Provide executive administrative support to management
- Assist management with special projects and sales initiatives
- Previous experience in an administrative or office support role
- Excellent customer service and communication skills
- Strong written and spoken English
- Proficiency in Microsoft Word, Excel and Outlook
- Strong organisational and multitasking ability
- Ability to work independently and use initiative
- Professional and confident interpersonal manner
- Experience in an auction house, property, retail, or client-facing environment
- Experience working with databases or stock/inventory systems
- Interest in art, antiques, interiors, or collectibles
- Detail-oriented and reliable
- Adaptable and quick learner
- Positive and solution-focused approach
- Comfortable working in a busy, deadline-driven environment
- Position: Full-Time, Permanent
- Location: Rathmines, Dublin 6
- Salary: Negotiable (dependent on experience)
- Benefits: Ongoing training and professional development opportunities
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