Accounting Specialist

Position Summary

The Accounting Specialist is a key member of the Accounting Department, reporting directly to the VP of Accounting & Controller. This role is responsible for accounts payable operations, inventory and costing support, month-end close activities, and financial reporting assistance across a multi-unit hospitality environment.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced operational setting while partnering effectively with vendors and internal teams.

Duties & Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely through the company’s accounting systems, ensuring proper coding to general ledger accounts and departments
• Manage weekly vendor payment processing, including checks, ACH, and wire transfers
• Reconcile vendor statements, investigate discrepancies, and monitor accounts payable aging
• Maintain vendor records, including W-9 documentation, and support annual 1099 reporting
• Foster positive vendor relationships through timely communication and issue resolution

Inventory, Costing & Financial Support

• Assist with monthly inventory processes across multiple locations, including inventory journal entries and costing reports
• Analyze food, beverage, and operating costs to identify variances, trends, and reporting insights
• Support restaurant operations with inventory variance analysis, reporting, and inventory control procedures
• Assist with monthly close activities, including account reconciliations, variance analysis, and supporting schedules
• Support preparation of monthly financial reporting packages, budgeting, forecasting, and ad hoc financial projects

Process Improvement & Department Support

• Identify opportunities to improve accounting workflows, strengthen controls, and automate manual processes
• Maintain organized digital and physical accounting records, including contracts, renewals, and financial documentation
• Coordinate with restaurant managers and department leaders to ensure timely and accurate submission of financial information
• Assist with audits and departmental documentation requests
• Cross-train across accounting functions to provide team coverage and operational support as needed

Qualifications

Required

• 2+ years of accounting, accounts payable, bookkeeping, or related financial experience
• Strong Microsoft Excel skills
• Excellent attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment
• Strong communication, follow-up, and problem-solving skills
• Ability to work both independently and collaboratively with accounting and operational teams
• Comfortable communicating with vendors, managers, and cross-functional stakeholders
• Self-motivated, dependable, and proactive

Preferred

• Experience in restaurant, hospitality, retail, or other multi-unit operational environments
• Experience with Compeat, Restaurant365, or similar accounting/inventory management systems