Executive Assistant

Job Title: Executive Assistant

Location: Dubai, UAE

Employment Type: Full-Time

We are seeking a highly organized and proactive Executive Assistant to support the Legal Team and assist with daily office administration and operational coordination.

The ideal candidate will be detail-oriented, professional, and capable of managing administrative tasks, coordinating logistics, handling communications, and supporting internal team operations efficiently. Fluency in French, Arabic, and English is required for this role.

Key Responsibilities

• Provide administrative and executive support to the Legal Team and management.
• Coordinate meetings, appointments, schedules, and travel arrangements.
• Assist with office administration and day-to-day operational tasks.
• Handle correspondence, emails, phone calls, and document management professionally.
• Arrange logistics for meetings, events, client visits, and company activities.
• Support with document preparation, filing, translations, and follow-ups.
• Coordinate with internal departments, external suppliers, and service providers.
• Maintain confidentiality of sensitive company and client information.
• Track tasks, deadlines, and ensure timely completion of assigned activities.
• Assist in preparing reports, presentations, and administrative documentation.

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Fluency in French and English (spoken and written) is mandatory. Arabic optional.
• Proficiency in Microsoft Office applications.
• Professional appearance and conduct.
• Ability to work in a fast-paced environment and manage multiple priorities.

Preferred Qualifications

• Experience supporting legal or professional services teams is an advantage.
• UAE experience preferred.

Skills & Competencies

• Office administration
• Executive support
• Logistics coordination
• Communication and client relations
• Time management and organization
• Attention to detail and confidentiality

Benefits

• Competitive salary package
• Career development opportunities
• Professional work environment
• Visa and medical insurance as per UAE labor law

Location

Dubai, United Arab Emirates.