Executive Assistant to the General Manager / COO of a Country Club
Indexed description
A distinguished boutique private country club in Boca Raton seeks an exceptional professional to serve as Executive Assistant to the General Manager / Chief Operating Officer.
This highly visible role functions as the executive nerve center of the club, providing strategic administrative leadership and governance coordination for the General Manager and the Board of Directors.
Unlike a traditional administrative position, this role requires an individual who understands the unique culture, governance structure, and operational sophistication of private clubs. The successful candidate will demonstrate impeccable professionalism, exceptional discretion, and the ability to navigate a dynamic environment with engaged volunteer leadership.
This position sits at the intersection of executive leadership, board governance, legal awareness, and luxury hospitality operations, ensuring seamless communication and organizational excellence across the club.
Position Overview
The Executive Assistant to the General Manager/COO provides high-level strategic administrative support and governance coordination for the club’s executive leadership and Board of Directors.
This role serves as a trusted advisor and organizational partner to the General Manager while maintaining professional relationships with the Board, committees, and senior leadership team.
The position requires a sophisticated professional capable of managing complex communications, board dynamics, legal documentation, and executive priorities within a highly confidential environment.
Key Responsibilities
Executive Leadership Support
- Provide comprehensive executive support to the General Manager/COO
- Manage complex scheduling, priorities, and executive communications
- Prepare reports, presentations, and strategic correspondence
- Maintain absolute confidentiality regarding personnel, legal, and governance matters
- Anticipate operational needs and proactively support executive initiatives
- Coordinate all Board of Directors and committee meetings
- Prepare agendas, board packets, and supporting materials
- Record and maintain official minutes and governance records
- Track board directives and follow-up actions
- Serve as liaison between executive leadership and volunteer leadership
- Ensure governance processes are organized, professional, and compliant
- Maintain familiarity with relevant Florida statutes impacting private clubs and residential associations
- Assist the General Manager with governance documentation and legal coordination
- Maintain contract records, corporate documentation, and official filings
- Ensure documentation is maintained in accordance with governance standards
- Maintain awareness of all club departments and operational priorities
- Assist with internal leadership communications and executive initiatives
- Support cross-department coordination on key projects and communications
- Assist with member communications when appropriate
- Interact with Board members and committee leadership with professionalism and diplomacy
- Manage sensitive communications with tact and discretion
- Support a productive working relationship between executive leadership and volunteer governance
- 5+ years experience supporting senior executives
- Country club membership experience
- Experience in private clubs, luxury hospitality, member organizations, or board-driven environments
- Exceptional written and verbal communication skills
- Demonstrated experience supporting Board of Directors or governance bodies
- Strong organizational and project management abilities
- High emotional intelligence and professional discretion
- Experience in private club operations
- Familiarity with Florida statutes affecting associations or private organizations
- Legal or paralegal background
- Experience preparing board minutes and governance documentation
- Advanced proficiency in Microsoft Office and board portal platforms
- Executive presence and polished professionalism
- Exceptional diplomacy and political awareness
- The ability to manage competing priorities and personalities
- Calm judgment under pressure
- Detail orientation and operational discipline
- Absolute integrity and discretion
About The Opportunity
This role offers the opportunity to work closely with executive leadership and engaged volunteer governance within a respected private club environment.
The Executive Assistant will play a critical role in ensuring leadership effectiveness, governance excellence, and organizational continuity.
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