Marketing Administrative Assistant - Fulltime

WHO WE ARE:



Samuel & Sons has enjoyed more than three quarters of a century of making the impossible possible. And along the way, we've never lost sight of what matters most - the people who've helped us get where we are and the close-knit family feeling that encourages each of us to do our best. Samuel & Sons people have the drive to overcome any obstacle and the spirit to take on any challenge. As a family-owned company with an immense appreciation for its employees, Samuel & Sons is a great place to work. The opportunities are yours for the taking. And the benefits are among the best in the industry. Samuel & Sons continues to maintain its competitive advantage, achieve superior customer satisfaction and improve the overall company performance by creating an inclusive workplace that empowers each employee to make valuable contributions, be as unique as they are, and promote reaching their fullest potential. Samuel & Sons appreciates the rich diversity of the people in the communities where we work. Therefore, we aim to create and maintain a professional environment where differences are respected, varied skills and abilities of diverse individuals are valued and all may contribute to the success of the organization.

Our Core Values

• We are CUSTOMERCENTRIC: The customer is at the heart of everything we do.
• We are HUMAN: See people as people deserving of our trust, respect, and integrity.
• We are UNITED: A community that supports each other through individual perspectives and collaboration.
• We are PASSIONATE: Driven and committed to being better every day.
• We PUSH BOUNDARIES: Move beyond what is by challenging assumptions and embracing change

About The Role

We are seeking a fulltime, organized, detail-oriented, and proactive Marketing Administrative Assistant to support the day-to-day operations of the Marketing Department across campaigns, events, and brand initiatives. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and maintains a positive, solutions-oriented attitude.

This role combines administrative coordination with hands-on marketing support, including event support and digital content organization. The ideal candidate is highly dependable, enjoys both structure and collaboration, and has an interest in marketing operations, brand communications, and luxury design.

What You Will Do

• Coordinate day-to-day administrative support to the Marketing Department, including maintaining calendars, organizing shared assets, and communicating relevant updates to the team.
• Track trim requests, collaborations, and product loans; follow up on returns and maintain accurate records of product movement related to press, PR, and partnerships.
• Maintain and update the Press Tracker by logging incoming press requests, tracking deadlines and fulfillment status based on information provided by the Marketing Manager.
• Assist with digital content updates for product launches across platforms, including Pixlee content tagging and Pinterest updates.
• Create and organize UTM links and maintain tracking documents for campaigns and digital initiatives as directed.
• Update and maintain the Sales Tools Portal with the newest launch materials, tools, and updates.
• Assist with event planning logistics, including tracking RSVPs, maintaining guest lists, coordinating materials and shipping, providing on-site support as needed, and compiling post-event recap documentation.
• Manage and maintain marketing calendars, ensuring campaign dates, launches, and content deadlines are accurately logged and flagged for the team as needed.
• Assist with expense reports, transfer orders, and end-of-month inventory reviews as directed.
• All other duties as assigned by Senior Management

Requirements:

what We’re Looking For

Education & Experience

• Bachelor’s degree in Marketing, Communications, Business, or related field preferred
• 1–2 years of experience in an Administrative Assistant, Marketing Assistant, Coordinator, or similar role
• Experience in interiors, design, fashion, luxury, or creative industries preferred

Technical Skills

• Proficiency in Microsoft Office Applications
• Familiarity in Microsoft Office; familiarity with design programs (Adobe Creative Suite, SketchUp, or similar 3D/rendering tools) a plus
• Experience managing digital content platforms or social media tools preferred
• Ability to learn internal systems such as Microsoft Dynamics Navision

Soft Skills

• Detail-oriented with strong follow-through
• Clear and professional communication
• Strong sense of accountability and ownership over assigned tasks
• Collaborative approach when working across teams
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational and time-management skills

CORE COMPETENCIES

• Communication
• Collaboration
• Accountability
• Execution & Productivity
• Adaptability
• Problem Solving

What We Offer

• Competitive rate
• Comprehensive medical, dental, and vision insurance with HSA option
• 401(k) plan with a 4% company match
• 15 PTO days, floating holiday option, and paid holidays
• Collaborative and professional work environment

Samuel & Sons is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, education, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics and celebrates the diversity of its growing team.

We are unable to sponsor or take over the sponsorship of employment Visa at this time.

Recruitment agencies and consultants may not submit resumes/CVs directly to managers through this website. Samuel & Sons does not accept unsolicited agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with Samuel & Sons.

Salary:

$25 to $27 hourly

Samuel & Sons, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. Samuel & Sons may ultimately pay more or less than the posted range, depending on candidate qualifications. This range may be modified in the future.