Administrative Coordinator

Benefits:

• 401(k)
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Tessmer Law Firm is an award-winning family law firm located in San Antonio, Texas (78229), in the prestigious Northwest Center Building at the intersection of Loop 410 and I‑10. Led by Heather Tessmer, our experienced legal team is dedicated to providing tough but fair, collaborative, and efficient legal services throughout San Antonio, Boerne, and the greater Central Texas area.

Our practice areas include divorce, child custody, military divorce, collaborative divorce, and will and estate planning. We are currently seeking a detail-oriented and proactive Administrative Coordinator to support our growing team.

Position Overview

The Administrative Coordinator plays a vital, cross‑functional role in supporting day‑to‑day office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fast‑paced, team‑oriented environment.

Key Responsibilities

Cross‑Functional Collaboration

• Support administrative needs across all departments, including legal staff, billing, intake, and leadership
• Serve as a central point of coordination
• Assist with firm‑wide internal initiatives and special projects as needed
• Adapt quickly to shifting priorities and evolving firm needs
• Take ownership of tasks from start to finish, ensuring follow‑through and accountability

Front Office & Intake Support

• Provide intake and front desk coverage as needed
• Answer incoming calls and route inquiries appropriately
• Maintain professional communication with clients and staff

Administrative Support

• Manage emails and calendars
• Create calendar entries with complete details for hearings, consultations, and firm events

Office Events

• Coordinate quarterly internal events
• Schedule and organize luncheons
• Assist with additional administrative duties as assigned

Billing & Financial Administration

• Assist with client billing questions and handle billing-related calls
• Send internal billing cycle notification emails
• Process credit card payments
• Assist with collections as needed

Skills & Qualifications

• Associate degree preferred
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Comfortable working across departments and supporting a broad range of administrative functions
• Flexible, adaptable, and willing to take initiative in a dynamic environment
• Bookkeeping or basic accounting experience a plus
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Meticulous attention to detail and strong problem-solving skills
• Professional, dependable, and efficient
• Ability to prioritize multiple tasks in a fast-paced environment
• Initiative-taker who follows direction while thinking creatively
• Event coordination and party-planning experience a plus

Benefits

• 401(k) and retirement plan
• Health, dental, vision, and life insurance
• Paid time off
• Professional development assistance
• Retirement plan