Assistant Project Admin

Responsible for managing schedules, coordinating communications, preparing documentation and logistics, and organizing meetings and travel arrangements.

Responsibilities:

• Proactively planning and managing schedules, ensures accurate and well‑prioritized calendars in order to enable leaders to focus on strategic objectives without operational distractions.
• Coordinating and monitoring communications across stakeholders, delivers clear, timely, and professional information flow to support effective decision‑making and alignment.
• Arranging meetings end‑to‑end, including agendas, materials, and follow‑ups, ensures meetings are well‑structured and outcome‑driven to maximize productivity and accountability.
• Coordinating travel plans and related logistics efficiently, enables seamless business travel arrangements to minimize disruption and ensure continuity of operations.
• Managing administrative tasks independently and anticipating upcoming needs, provides consistent operational support to enhance overall efficiency and reduce management workload.
• Continuously adjusting priorities based on business needs and leadership direction, delivers responsive and reliable support to sustain effective day‑to‑day business operations.

Qualifications:

Education

• Bachelor’s degree (S1) in Business Administration, Management, Communications, or other relevant disciplines (Equivalent professional experience may be considered).
• Minimum 1–3 years of experience in an administrative, executive assistant, operations support, or coordination role, with proven exposure to: schedule and calendar management, executive or stakeholder support, document preparation and coordination, meeting-travel-logistics management.

Languages

• English (Professional working proficiency, written and verbal) and Bahasa Indonesia (Native or fluent).

PC & Digital Skills

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong email and calendar management skills.
• Familiar with collaboration tools (e.g. Teams, Zoom, shared drives).
• Basic document tracking and reporting capability.
• Strong organizational and prioritization skills.
• Effective communication and stakeholder coordination.
• Attention to detail and accuracy in documentation.
• Proactive, anticipative, and solution‑oriented mindset.
• Ability to manage multiple tasks under tight timelines.
• Professional judgment, confidentiality, and reliability.
• Flexibility and adaptability in a dynamic business environment.
• Willing to be placed in BSD, Tangerang Selatan.