Accounting and Systems Administrator

About the Role

This role owns two things that depend on each other: our day-to-day accounting operations and the

systems those operations run on. On the accounting side, you’ll handle AP, AR, reconciliations, and

multi-state sales tax in QuickBooks Online. On the systems side, you’ll be the internal administrator for Microsoft Dynamics 365 Business Central, which runs our operational workflows like inventory,

purchasing, and order management.

Because our financials close in QuickBooks while operations run in Business Central, keeping the two

tied out is a core part of this job. We’re looking for someone who treats that reconciliation as their

responsibility and who gets satisfaction from making a messy process run cleanly.

Key Responsibilities

ERP Administration — Microsoft Dynamics 365 Business Central

• Serve as the internal administrator for Business Central, including user setup, permissions, roles,

and security.

• Maintain core master data — items, vendors, customers, dimensions, and posting groups — and

enforce standards that keep it clean.

• Configure and refine operational workflows across inventory, purchasing, and order management

as the business changes.

• Build and maintain operational reports and dashboards for inventory, purchasing, and fulfillment.

• Troubleshoot user issues, document processes, and train team members on correct system use.

• Manage integrations between Business Central, Shopify, and our other systems, monitoring for

sync failures and resolving them.

• Coordinate with our Business Central partner on upgrades, releases, and configuration work that

requires outside expertise.

Accounting Operations

• Manage the full cycle of Accounts Payable and Accounts Receivable in QuickBooks Online.

• Perform routine account and bank reconciliations and maintain accurate general ledger accounting.

• Support month-end close, including journal entries and review of financial statements before

distribution to leadership.

• Partner with our outside accounting support on close, year-end, and audit-style requests.

System Reconciliation and Data Integrity

• Own the monthly reconciliation between Business Central and QuickBooks Online, ensuring

operational activity is accurately reflected in the financials.

• Investigate and resolve discrepancies between systems and identify the root causes that create

them.

• Reconcile inventory valuation between Business Central and the general ledger.

• Document the data flow between systems so the process does not live in one person’s head.

Tax Compliance

• Oversee multi-state sales tax remittance in Avalara across approximately 30 state registrations.

• Monitor economic nexus thresholds and manage new state registrations as they’re triggered.

• Maintain exemption certificate records for commercial and trade customers.

Systems and Vendor Management

• Serve as the primary liaison with our external IT service provider.

• Manage provisioning, tracking, and renewal of SaaS licenses across the team.

• Evaluate new tools and identify opportunities to reduce manual work through better systems.

Qualifications & Requirements

Required

• Experience: 3–6 years in accounting operations, with meaningful hands-on ownership of an ERP or

comparable business system.

• Accounting: Hands-on experience with general ledger accounting, AP, AR, and bank reconciliations.

• ERP: Working knowledge of an ERP system as an administrator or advanced power user — not just

entering transactions, but configuring workflows, managing master data, and building reports.

Microsoft Dynamics 365 Business Central experience strongly preferred.

• Excel/Sheets: Advanced skills. Pivot tables, lookups, and reconciling data across multiple systems

are routine parts of this job.

• Work Style: Highly organized, self-directed, and genuinely curious about how systems work.

Comfortable owning processes independently in a small, fast-moving, onsite environment.

Preferred

• Experience with Avalara or another multi-state sales tax platform.

• Inventory accounting experience in a physical-product business — costing, valuation, and cycle

count variance resolution.

• Ecommerce or Shopify experience, particularly in a business selling to both consumer and

commercial buyers.

• Comfort with light scripting, APIs, or data tooling (SQL, Power Query, Python, or similar) for

reporting and data cleanup.