Japanese Speaking Project Administrator

Are you fluent in both written and spoken Japanese and English, with the ability to communicate confidently with international project stakeholders?

Do you have experience in a Project Administrator, Site Administrator or Project Support role within engineering, construction, infrastructure, manufacturing or major project environments?

Would you like to play a key role supporting the delivery of a nationally significant decarbonisation project whilst working closely with both UK and Japanese project teams?

The Opportunity

• An exciting opportunity has arisen for a Japanese-speaking Project Administrator to join a major carbon capture and decarbonisation project in North Wales on a 2.5 year fixed term contract, likely to be extended.
• This role offers the opportunity to work on a high-profile engineering programme, supporting both UK and Japanese personnel within a fast-paced project environment.
• In return, you will gain exposure to a landmark infrastructure project, work alongside international teams, and play a key role in supporting successful project delivery from site.

Your duties and responsibilities will be

• Provide administrative support to the project management and site teams.
• Coordinate travel arrangements, accommodation bookings and business itineraries.
• Process and track employee expenses and project-related costs.
• Support mobilisation and onboarding activities for project personnel.
• Arrange meetings, prepare agendas and coordinate meeting logistics.
• Maintain project records, documentation and filing systems.
• Assist with timesheet administration and workforce records.
• Coordinate site access requirements and visitor arrangements.
• Support invoice processing and general office administration activities.
• Liaise with internal stakeholders, subcontractors and project teams.
• Assist in the preparation of project reports, presentations and correspondence.
• Ensure documentation is maintained accurately and confidentially.
• Provide translation and communication support where required between Japanese and English-speaking stakeholders.
• Support wider project activities as required by the project leadership team.

You will have the following qualifications & experience:

• Fluent spoken and written Japanese and English (essential).
• Previous experience in a Project Administrator, Project Coordinator, Site Administrator or Project Support position.
• Strong administrative and organisational skills.
• Experience coordinating meetings, travel and project documentation.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently and as part of a wider project team.
• Full UK Driving Licence.

It’s great if you also have the following

• Experience supporting engineering, construction, infrastructure or industrial projects.
• Experience working within EPC, oil & gas, energy, manufacturing or major capital project environments.
• Knowledge of document control processes.
• Previous experience supporting international project teams.
• Experience coordinating mobilisation, logistics or workforce administration activities.
• Familiarity with project management systems and databases.
• Understanding of health, safety and quality requirements within a project environment.

The setting for the role

• Site-based position in North Wales.
• Full-time, Monday to Friday.
• 35 hours per week.
• 2.5 year fixed-term contract supporting a major project programme.
• Collaborative project office environment working alongside UK and Japanese stakeholders.
• Opportunity to contribute to a nationally significant carbon capture and decarbonisation project.