Administrative Assistant II (OPS)

The essential function of the position within the organization is to provide administrative, organizational and clerical support for the Trial Court Technology Officer and Court Technology Department. Responsible for administrative and clerical tasks within Court Administration which includes (but not limited to): assisting court technology personnel, handling telephone calls, facilitating customer service activities, distributing mail, typing and copying documents.

Essential Duties

• Provide administrative support to the Chief Information Officer and Court Technology Department.
• Assist with the day to day operations of the department
• Prepare spreadsheets and presentations
• Compile statistical data using Microsoft Office
• Book travel arrangements
• Manage procurement process and related record keeping
• Coordinate vendor contacts, contracts, quotes and invoices
• Compose reports, agendas, correspondences and business letters using proper format
• Screen phone calls/visitors and provide them information, direction, and resolve issues
• Assist with planning of training sessions and other programs for court technology personnel
• Record accurate meeting minutes
• Identify opportunities to improve efficiency and effectiveness of established administrative procedures

Minimum Qualifications / Knowledge, Skills & Abilities

Bachelor’s degree and one year of related work experience.

PREFERRED: One year experience in Information Technology related administrative work.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

Knowledge Skills And Abilities

• Organization
• Close attention to details
• Telephone skills
• Ability to type 40 w.p.m
• Detailed oriented
• Excellent communication skills
• Accurate use of the English language and grammar
• Highly skilled in Microsoft Excel – proficient in formatting data for reports and charts
• Highly proficient in Microsoft Word, Outlook and PowerPoint
• Ability to produce presentations
• Ability to work independently and interact with a range of people in an open, friendly, customer-oriented manner

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”

State Benefits Plan

• State Group Insurance Health Plan is only $50 (monthly) for individual coverage; and $180 (monthly) for family coverage!
• HMO – United Healthcare
• OPS Retirement Plan: Contractual employees are required to contribute 7.5% to the State of Florida Social Security Alternative Plan.
• A wide range of additional State benefits, including, but not limited to dental, vision, and disability insurance!
• Tax-free Flexible Spending Account and Health Savings Account!
• Cellular Plan Discounts!

OPS positions are not eligible for paid time off. This includes holidays and time out of the office.