Executive Assistant

Summary: The U.S. Attorney's Office for the District of Oregon is seeking a motivated individual to serve as Executive Assistant to the United States Attorney. This position is located in Portland, OR. For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-OR-13057820-MS.

Duties

If selected for this position, you will serve as the Executive Assistant to the United States Attorney for the District of Oregon. You will join a well-respected team that is responsible for providing administrative and analytical support to senior management for the District of Oregon. Typical work assignments will include: Coordinates office operations and administrative activities for the district. Provides comprehensive administrative support to senior management by coordinating daily operations, managing executive calendars, prioritizing appointments, and resolving scheduling conflicts. Reviews and analyzes a wide range of incoming and outgoing executive level correspondence and makes determinations as to its appropriate disposition according to the district, Executive Office for U.S. Attorneys (EOUSA), and DOJ procedures and guidelines. Ensures thorough research and coordination with others inside and outside of the office and fully briefs executive staff members on meetings and attendees prior to events. Composes and prepares correspondence using correct format, spelling, and grammar. Types a variety of material in final form from rough drafts, notes, or verbal instructions. Tracks assignments, suspense dates, and action items to ensure timely completion. Arrange travel for the U.S. Attorney (USA) and First Assistant U.S. Attorney (FAUSA) as needed. Secures accommodations and maintains contact while the USA and FAUSA are in a travel status and informs of important developments. Serve as a liaison with internal and external offices and coordinates with staff and works closely with Division Chiefs, Executive Office for U.S. Attorneys (EOUSA) staff, and DOJ staff in scheduling and coordinating visits, meetings, and itineraries. Screens telephone calls and visitors' requests to speak with the U.S. Attorney (USA) and First Assistant U.S. Attorney (FAUSA). With supervisory assistance determines which matters to handle personally and which to refer to other management officials. Handles special assignments that are of a highly sensitive nature. Provides administrative support for cross-functional workgroups, task forces, or committees by coordinating logistics and maintaining project documentation.

Qualifications

• GS-07: To be eligible at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience. Specialized Experience: One full year of specialized experience equivalent to the GS-5 level. Examples of specialized experience include drafting and preparing routine correspondence
• tracking tasks
• assisting with scheduling meetings and appointments
• communicating effectively
• using a variety of office automation hardware and software. Education: One full year of graduate level education that must demonstrate the knowledge, skills, and abilities necessary to do the work. Education at the graduate level must have be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Superior Academic Achievement: Possess a Bachelor's Degree AND possess at least one of the following criteria: class standing in the upper third of the graduating class
• an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of my curriculum
• a GPA of at least 3.5 based on the average of required courses completed in my major field OR based on the average of required courses completed during the final two years of my curriculum
• OR election to membership in a national scholastic honor society. Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year. GS-9: To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience. Specialized Experience: One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience coordinating and communicating with various personnel
• researching information related to project assignments
• composing a variety of written material
• reviewing a variety of correspondence created by others ensuring clarity, spelling, punctuation and grammatical accuracy
• and coordinating and planning events. Knowledge of computer applications to monitor, extract, and analyze data and obtain printouts and reports. Education: One of the following types of education in a related field (e.g., Business Public Administration) a Master's or equivalent graduate degree (such as an LL.B. or J.D.)
• OR 2 years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility
• 2) you apply under the instructions in the announcement
• and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Education: All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation