Executive Assistant

JOB REQUIREMENTS: The Green Bay Water Utility is looking for a highly

organized, dependable, and professional Executive Assistant to join our

team and provide high-level administrative support to the General

Manager, Utility leadership, and staff. Examples of Duties: Prepares and

distributes agendas and agenda packets for Water Commission and other

meetings. Transcribes and publishes minutes for regular Water Commission

and Committee meetings. Processes Water Commission related reports and

correspondence. Transcribes, prepares, and organizes a wide variety of

material requiring independent judgment and knowledge of Utility

procedures. Processes and maintains a variety of forms, records,

accounts, and reports. Drafts correspondence and e-mails, interacts with

visitors, and answers questions and requests. Prepares correspondence

and packages for mailing and shipping, including registered mail and

Federal Express. Maintains, organizes, and updates Utility filing

system. Ensures quorums, schedules meetings, and reserves conference

rooms. Contacts and coordinates meetings with other agencies as needed.

Coordinates travel arrangements, prepare itineraries, and prepares,

compiles, and maintains travel vouchers, records, and expense reports.

Registers employees for seminars and conferences. Maintains Utility

calendar for conferences, training, and other related appointments and

meetings. Assists management with writing articles for various

newsletters. Creates various PowerPoint presentations. Works community

events on behalf of the Water Utility. Plans and coordinates Utility

special events. Completes credit card reconciliation and purchase

orders. Update the Utility\'s intranet as needed. Order furniture,

office supplies and uniforms. Performs other related work as required.

\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications

Required: Three to five years related experience. Valid driver\'s

license and good driving record. A combination of equivalent experience

And/or Education May Be Considered. Knowledge, Skills & Abilities

Comprehensive knowledge of business letter writing and forms.

Comprehensive knowledge of business, English, spelling, punctuation, and

grammar. Considerable knowledge of office procedures and routines.

Working knowledge of office machinery such as a calculator, copy

machine, and printer. Considerable skill in taking meeting minutes, in

operating word processing software and computer systems. Considerable

skill in organizing and maintaining a variety of office records and

files, in determining formats for reports and various documents and

correspondence, and in providing a full range of administrative office

services, including use of discretionary judgment in dispensing

information. Considerable skill in working independently without

specific instructions. Ability to follow oral and written instructions,

to communicate effectively, both orally and in writing, and to

proficiently utilize a computer and the required software. Ability to

establish and maintain effective working relationships with the staff

and the public, to maintain confidentiality, and to work the required

hours of the position. May be required to demonstrate minimum competency

by successfully passing approved tests. Physical Requirements Ability to

perform the following activities: Lift and carry up to 20 pounds.

Ability to remain in a stationary position for up to 2 hours. Focus on

projects for a long period of time. Focus on projects for a long period

of time. The above is not to be construed as an exhaustive statement of

duties, responsibilities or requirements. \*\*\*\*\* APPLICATION

INSTRUCTIONS: Apply Online:

http://agency.governmentjobs.com/greenbaywi/default.cfm