Catalonia Quantum Academy’s Project & Communication Manager

As part of Quàntica- Vall de la Ciència i Tecnologies Quàntiques, ICFO coordinates the Catalonia Quantum Academy (CQA) (https://cataloniaquantum.eu/), a program that leads quantum education across Catalonia, helping attract and train the next generation of quantum scientists and engineers. Through a wide-ranging set of initiatives, the CQA strengthens the local quantum ecosystem’s capacity to develop and deploy current and future quantum technologies.

Position Overview

ICFO is seeking a dynamic, highly motivated and experienced Project and Communication Manager to support the coordination and development of the Catalonia Quantum Academy (CQA) program. The successful candidate will contribute to strengthening the visibility, impact and growth of the CQA within the Catalan and international quantum ecosystem.

Key Responsibilities:

• Coordinate the planning and delivery of education and training actions, events and community initiatives within the CQA, including managing calls, application processes and participant communications.
• Prepare reports and supporting documentation on CQA actions, including liaising with partners to gather relevant information, to ensure execution and reporting are achieved in a timely manner.
• Manage the coordination with relevant ICFO stakeholders and CQA partners, serving as the operational point of contact for CQA activities.
• Coordinate the preparation of CQA Board meetings, including agendas, minutes and supporting documentation and follow-up on agreed actinons
• Develop, maintain and implement the CQA Communication Plan, including the CQA website, social networks and newsletter, in alignment with the CQA strategic priorities.
• Coordinate the logistical and administrative aspects of CQA events and activities, working with relevant internal departments at ICFO, with partners, speakers, participants and other stakeholders.

This position will report to the CQA Chair.

Essential Qualifications

• University degree in a relevant field of Science or Engineering
• Proven experience in managing graduate education or higher education projects, including planning, coordination, implementation, and dissemination.
• Demonstrable experience in monitoring and evaluating educational or academic programs, using data-driven approaches and performance indicators.
• Experience in resource allocation, budget monitoring and logistics coordination.
• Excellent written and verbal communication skills, with the ability to communicate effectively with academic and administrative stakeholders.
• Fluent English, both written and spoken.

Desired Qualification:

• Good command of digital tools and data analysis approaches relevant to program monitoring, reporting, and project management.
• Ability to work effectively in a fast-paced, evolving, and international research environment, coordinating with diverse stakeholders.

Personal Competencies

The successful candidates will demonstrate:

• Strong organizational, planning, prioritization, and problem-solving skills, with the ability to manage multiple tasks and deadlines simultaneously.
• A proactive and practical approach
• The ability to work autonomously within a common institutional framework
• Clear communication
• Flexibility and responsiveness to the changing needs

What We Offer

At ICFO, we offer the opportunity to contribute to the scientific, strategic and organizational development of one of the world’s leading research institutions.

The position provides:

• a highly stimulating and international research environment;
• direct interaction with ICFO stakeholders and CQA partners and institutional professionals;
• meaningful responsibility and autonomy;
• competitive conditions commensurate with experience and qualifications;
• a unique location in Barcelona, one of Europe’s leading scientific, cultural and innovation hubs.

Equal Opportunity

ICFO is an equal opportunity employer. We hire based solely on merit and potential, regardless of gender, nationality, or disability. ICFO fully endorses the European Charter for Researchers and Code of Conduct for the Recruitment of Researchers, ensuring a transparent and supportive recruitment process.

Conditions

• The successful candidate will be hired on a temporary contract linked to the duration of the project.
• This is a full-time position.
• A probationary period of 6 months will apply, in accordance with ICFO’s internal labor regulations and the applicable public-sector labor framework.
• A salary according to ICFO’s approved salary scales will be offered, commensurate with the level of the position and the candidate’s experience.

Application procedure

To apply, please submit your:

• resume,
• a cover letter outlining your experience,
• contact information for 2 professional references.

Applications should be submitted via the ICFOjobs platform http://jobs.icfo.eu.

The selection process is conducted in accordance with ICFO’s Open, Transparent and Merit-based Recruitment (OTM-R) Policy, ensuring equal opportunities, transparency, and fair treatment for all applicants. Candidates are assessed exclusively on the basis of their qualifications, experience, skills, achievements, and potential in relation to the requirements of the position. Further information on the recruitment principles and procedures, conflict of interest and the appeals mechanism available to candidates, can be found in the OTM-R Policy.

The selection process will consist of:

1. Eligibility check of applications

2. Assessment of merits (education, experience, and language)

3. Written test for pre-selected candidates to assess technical knowledge related to the job position

4. Interview with shortlisted candidates

The Evaluation Committee will include at least three members and ensure gender balance and impartiality.

Each phase will be documented, and candidates will be notified of the outcome within 15 days of the interview.

Data Protection

In accordance with Regulation (EU) 2016/679 (GDPR) and Organic Law 3/2018, ICFO informs applicants that their personal data will be processed exclusively for recruitment purposes.

• Controller: Fundació ICFO – Institut de Ciències Fotòniques, Av. Carl Friedrich Gauss 3, 08860 Castelldefels (Barcelona).
• DPO: [email protected]
• Legal basis: performance of a task in the public interest.
• Rights: access, rectification, erasure, restriction, and opposition.
• Supervisory authority: Catalan Data Protection Authority (APDCAT) https://apdcat.gencat.cat.

All recruitment files will be retained in accordance with the Catalan public-sector archival retention schedule (DOGC 2117).

Reference: 1147

Application deadline: October 15, 2026