Office of Financial Services - Records and Inventory Manager (60018141)

Job Responsibilities

Under limited supervision, administers and manages the Inventory Control and Records section. Provides statewide technical and professional services in asset and record management within the agency. Coordinates program changes, implementation and daily administrative activities in managing the agency’s capital and low value assets and equipment programs, the agency’s record management programs, and the storage of archived agency records.

Oversees and executes all daily administrative activities for the agency’s asset management program within the South Carolina Enterprise Information System (SCEIS). This will include but not be limited to procedures, reporting, receipts, adjustments (additions, deletions, retirements, and transfers), creation of asset shells, and the issuance of decals for the appropriate equipment and property. Issues property receipt forms for the appropriate assets.

Oversees, administers, and manages the agency’s records management program. This will include but not limited to, managing the agency’s record storage facility, providing training and assistance to the agency’s record liaisons, reviewing and approving all requests for record destruction, submitting reports and specific retention schedule requests to State Archives, scheduling the pickup of agency records from divisions and field offices that are being transferred for storage at the Department of Public Safety Record Center, managing record transfers to State Archives, and maintaining original retention schedules. Reviews adoption, revocation, and modification of retention schedules for approval.

Responsible for monthly reconciliation of assets. Reviews property transfer forms to verify assets and equipment are completed and entered into SCEIS, maintains the equipment inventory log spreadsheet, and posts assets utilizing the appropriate values, offsetting accounts, and funding.

Responsible for the coordination and execution of the agency’s annual statewide equipment inventory and reconciliation of all findings. Responsible for coordinating and executing audits of agency equipment as needed.

Completes the annual Capital Asset closing package in a timely manner.

Minimum And Additional Requirements

Performs other duties as required by the supervisor.

State Minimum Requirements: A bachelor's degree and relevant program experience.

Agency Minimum Requirements: A bachelor’s degree and relevant program experience or an approved combination of education and experience.

• Must have knowledge of the laws, regulations, policies, and procedures relevant to the program areas of employment.
• Must have the ability to exercise sound judgement and discretion.
• Must have the ability to interpret and apply laws, regulations, policies, and procedures.
• Must have the ability to communicate orally and in writing.
• Must be able to establish and maintain an effective working relationship with all divisions within the agency.
• Must have a valid South Carolina driver’s license.
• Must be able to work independently with minimal supervision.
• Must be able to make independent decisions.
• Must be able to set priorities and schedule accordingly.
• Must be able to adjust with short notice.
• Must be able to bend, stoop, and lift over 30 pounds.

Preferred Qualifications

A minimum of three years’ experience in maintaining capital assets and low value asset programs, experience in record management programs, and have knowledge of the SCEIS with working experience in the SCEIS Asset Management Module.

Additional Comments

The work environment is primarily in an office environment but at times, employee will be subject to working outdoors and/or a warehouse environment.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

The responses you provide to these Supplemental Questions, along with your application, will be used to determine whether you meet the minimum qualification requirements. Failure to provide sufficient detailed information may result in your application being rejected. Any misrepresentation or omission may result in your disqualification from employment and/or termination. When applying for this position, you must thoroughly complete the Education and Work Experience sections of your application, as well as the Supplemental Questions. You are required to include your entire work history, listing all jobs you have held. For former jobs that are most closely related to the position you are applying for, you must provide a fuller, more detailed description of your duties and responsibilities. You may not submit a resume in place of completing the Education, Work History, and Supplemental Questions sections. By submitting your application, you acknowledge that you have read, understand, and agree with all of the above.

• Yes
• No

02

I understand that prior to employment being offered by the South Carolina Department of Public Safety (SCDPS), my personal identifying information will be used to conduct a criminal records investigation and a comprehensive driving history review. Furthermore, I understand that if I accept employment with SCDPS, my fingerprints will be collected and submitted to the South Carolina Law Enforcement Division (SLED) to conduct a final criminal records investigation on my first day of employment.

• Yes
• No

03

Please select the option that best represents your level of education and experience.

• At least a high school diploma and four (4) years of relevant experience.
• An associate's degree and two (2) years of relevant work experience.
• At least a bachelor's degree or higher degree.
• None of the above

04

Please briefly describe your relevant experience.

05

Do you have a minimum of three (3) years’ experience in maintaining capital assets and low value asset programs and experience in record management programs?

• Yes
• No

06

If you answered "Yes" to the previous question, briefly describe your experience. Otherwise, write "N/A."

07

If offered this position, would you be willing to accept a maximum salary of $60,000 - $67,000?

• Yes
• No

08

Do you have working experience in the SCEIS Asset Management Module?

• Yes
• No

09

Please briefly describe your SCEIS Asset Management experience. Otherwise, write "N/A."

10

How did you find out about this position?

• State Government Website (careers.sc.gov)
• Career Fair
• Social Media
• Friend
• SCDPS Employee
• Other

11

If you answered "SCDPS Employee," please list the employee's full name if possible. If you answered "Other," please indicate how you found out about this position.

• Required Question