Executive Assistant for a Construction and Property Development Company in Austr

Location: Greenhills New South Wales Australia

• Manage and organise the Director's inbox, prioritising important emails and ensuring nothing is missed.
  
• Monitor incoming emails and flag anything requiring the Director's attention.
  
• Follow up on outstanding emails, requests and tasks.
  
• Draft simple email responses where appropriate.
  
• Keep the Director's calendar organised and up to date.
  
• Schedule and coordinate meetings, appointments and commitments.
  
• Identify potential scheduling clashes and help manage the Director's time effectively.
  
• Set reminders and keep the Director informed about upcoming appointments and important commitments.
  
• Assist with organising the Director's personal commitments where required.
  
• Keep track of children's school activities, events, appointments and important dates.
  
• Help coordinate arrangements around school pickups and children's activities when required.
  
• Assist with general administration and keep tasks, information and follow-ups organised.
  
• Follow up staff, suppliers and other outstanding matters.
  
• Assist with basic client and supplier communication.
  
• Coordinate bookings, appointments and inspections.
  
• Assist with business travel, including travel and accommodation bookings.
  
• Ensure the Director has the information and details he needs ahead of meetings, appointments and travel.
  
• Assist with basic invoice administration using Xero and Workbench.
  
• Review invoices in Xero, check invoice details and make sure the information is correct.
  
• Check invoices against purchase orders where required and ensure the relevant details match.
  
• Help keep invoice records organised and up to date.
  

Details

Originally posted on Himalayas