Production Operations Coordinator

Summary

About the Role Gaia is seeking a highly organized Production Operations Coordinator to support the flow of content from production through air schedule readiness while also managing travel logistics for show guests, talent, and internal production teams. This role is an excellent fit for someone with experience in television, media, production coordination, post-production, scheduling, or studio operations who understands the urgency of deadlines, the importance of accuracy, and the many moving parts required to get content ready for air. On the Content Operations side, you will help move titles through the final stages of readiness, ensuring content is accurate, polished, properly tagged, QC’d, and prepared for release according to the air schedule. On the Content Production side, you will coordinate domestic and international travel for Gaia guests, talent and production employees, managing logistics from booking through arrival to ensure a seamless experience. The ideal candidate is calm under pressure, detail-driven, proactive, and comfortable juggling multiple schedules, deliverables, personalities, and last-minute changes. At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you’ll thrive in our dynamic environment This is a full-time, on-site position at Gaia’s campus in Louisville, Colorado.

Responsibilities

Content Readiness & Air Schedule Support

• Prepare licensed and original content for publishing in alignment with Gaia’s air schedule.
• Track title readiness across multiple programs, ensuring assets, metadata, descriptions, tags, and QC steps are completed on time.
• Conduct media and content quality control checks to confirm publishing readiness, editorial accuracy, and consistency.
• With the help of AI, write/edit clear, engaging, audience-resonant titles and descriptions that reflect Gaia’s editorial voice.
• Apply taxonomy, strategic tagging, AI tools, and audience insights to improve discoverability, navigation, and content recommendations.
• Collaborate with production, post-production, creative, marketing, and publishing teams to align on release timing, messaging, and viewer experience.
• Assist with content discovery efforts by curating and featuring programs that support audience engagement goals.
• Maintain a high level of accuracy while working within fast-moving production and publishing timelines.

Travel & Production Operations

• Arrange domestic and international travel and accommodations for Gaia guests, talent, and production employees.
• Serve as the primary point of contact for travel-related questions, itinerary changes, and real-time logistical needs.
• Coordinate flights, hotels, transportation, and other travel details with professionalism and discretion.
• Research, negotiate, and secure competitive rates with airlines, car rental companies, hotels, and other vendors.
• Support smooth operational execution for guests and talent traveling to Gaia’s campus or production-related events.
• Anticipate logistical issues and proactively resolve scheduling, travel, or coordination challenges.
• Reconcile travel related expenses, ensuring all receipts, invoices, and booking details are accurate, complete, and properly documented.

Qualifications

• 4-year college degree or equivalent professional experience.
• Experience in television production, production coordination, post-production, media operations, scheduling, or a similar deadline-driven environment strongly preferred.
• Excellent organizational skills with the ability to manage multiple air schedules, content deadlines, travel itineraries, and operational priorities at once.
• Strong AI skills needed for writing/editing, with a solid grasp of grammar, narrative clarity, tone, and audience-focused messaging.
• Comfortable working with content metadata, taxonomy, tagging systems, naming conventions, or content management workflows.
• Familiarity with CMS platforms, Airtable, or similar project-tracking tools a plus.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to communicate clearly and professionally with internal teams, guests, talent, vendors, and production partners.
• Strong attention to detail and a demonstrated ability to follow SOPs while adapting to changing priorities.
• Comfortable using AI tools to support tagging optimization, workflow efficiency, and editorial analysis.
• Interest in or familiarity with Gaia’s subject areas, including personal growth, consciousness, truth-seeking, alternative healing, and spirituality.
• Experience interpreting engagement metrics or using audience insights to inform content presentation is a plus.
• Experience in Agile, studio, media, or production environments is a bonus.

Additional Requirements

• Active Gaia membership strongly preferred.
• U.S. citizen or resident with valid work authorization required.
• Non-smoker.
• Must be available to work on-site at Gaia’s Louisville, Colorado campus. This is not a remote opportunity.

Why This Role This position offers the opportunity to bring production coordination skills into a mission-driven media environment where accuracy, timing, storytelling, and logistics all matter. You will play a hands-on role in helping Gaia content move from production to viewers while supporting the people and processes that make that possible. Ready to help shape both the voice and the operations of Gaia's next wave of transformational content? We'd love to hear from you.