IQS Program Coordinator 2026-02319

Description And Functions

Open Until Filled

General Description

The Office of State Lands and Investments, Wyoming State Forestry Division (WSFD) is seeking a IQS Program Coordinator in Cheyenne, Wyoming. The IQS Program Coordinator oversees the management, development, and use of the statewide Incident Qualification System (IQS) database in accordance with National Wildfire Coordinating Group (NWCG) and State of Wyoming Standards for personnel protecting State Trust Lands and local firefighters Statewide. This includes administering IQS records for all 23 counties in the state by receiving, validating, and entering data into IQS in accordance with NWCG PMS 310-1 and State record retention guidelines and providing technical assistance by supporting others in the daily use of IQS and ensuring adherence to legal and agency standards. This position is also responsible for issuing Incident Qualification Cards for county cooperators, fire departments and state employees. This position is important in filling county and volunteer requests and interagency dispatch centers for service.

The IQS Program Coordinator allows WSFD to successfully implement the Wyoming Forest Action Plan and is essential in supporting WSFD's mission. It allows WSFD to provide high-quality service to Wyoming's County and Volunteer Fire Departments, State and Federal partners, and Interagency Dispatch Centers.

This position is located in Cheyenne, Wyoming. Cheyenne is a full-service community home to over 60,000 residents. Cheyenne is near four-season outdoor recreation areas, including the Snowy Range and the Medicine Bow National Forest, home to world-class rock climbing at Vedauwoo. In addition, the location provides convenient access to the Colorado Front Range communities, including Fort Collins, Denver, and the Denver International Airport. Wyoming is one of only seven states with no state income tax.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness (PSLF) eligibility
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, oryou can watch this short video to learn about our benefits package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator:compensationcalculator.wyo.gov

Human Resource Contact: Ryan Scheer, [email protected], 307-777-8570

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Oversees and directs all data entry in Incident Qualification System (IQS).
• Explains policies, procedures, and practices to other agencies, county cooperators, and outside individuals or groups in acquiring an Interagency Incident Qualification Card or 'Redcard' through the State of Wyoming.
• Recommends, makes program enhancements, and devises new methods of completing the workload of associates.
• Performs system updates or troubleshoots IQS database.
• Assists Interagency Resource Ordering Capability (IROC) with testing, verifying and correcting data within the IQS and makes recommendations for changes and corrections to system.
• Provides technical assistance and guidance to staff, system users, and county cooperators using IQS.
• Maintains, stores, and archives personal master records and documents electronically.
• Monitors and audits record regularly and ensure data integrity
• Supports the development, enhancement, and maintenance of the IQS database.
• Fulfills data requests and interprets data for various State & Federal agencies, county cooperators, and fire departments.
• Develops specialized record storage system(s) user manual updates.
• Trains others on the use of IQS and IROC data inquiry and querying.
• Coordinates the exchange of data from IROC and other internal and external systems.
• Serves as an agency liaison for wildland training records and associated exchange of services between State and Federal agencies, county cooperators, and fire departments.
• Serves as the primary contact for acquiring a Red card or Interagency Incident Qualification Card through the State of Wyoming.
• Compiles training data and performs statistical analysis duties.
• Manages the maintenance, completion, and retention of large and complex records in IQS and IROC.
• Prepares Incident Qualification Cards for Certifying Official signature.
• Develops process improvements for data management activities.
• Interacts with county operators, fire departments and other agencies to obtain data requirements for new and existing IQS applications.
• Assists the Fire Business Manager in supporting overall fire operations.

Qualifications

PREFERENCES/**AGENCY REQUIREMENTS:

Preference may be given to those with a strong understanding of databases and data analysis procedures.

Preference may be given to those with good organizational skills, managing multiple projects, and meeting deadlines.

Preference may be given to those with an analytical mindset with, problem-solving skills, excellent communication skills, and collaboration skills.

• Agency requires that the successful candidate possess and maintain a valid driver's license.

Knowledge

• Knowledge of concepts and current practices of government management, including budgets, personnel, purchasing, and legislative and administrative processes.
• Knowledge of data administration and management functions (collection, analysis, distribution, etc.).
• Skill in the use of software such as Microsoft Office and Google Apps for Business.
• Knowledge of modern database and information system technologies.
• Skills in effective oral and written communication.

Education

MINIMUM QUALIFICATIONS:

Bachelor's Degree (typically in Records or Data Management)

Experience

0-2 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I

OR

Education & Experience Substitution

3-5 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I

Certificates, Licenses, Registrations

None

Necessary Special Requirements

Physical Working Conditions

• Some travel may be required.

Notes

• FLSA: Non-exempt

Supplemental Information

060-Office of State Lands and Investments - Wyoming State Forestry Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees Enjoy

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BARD08) Which of the following best describes your work experience in Records or Data Management? Experience definition: (This experience includes, but may not be limited to, the following: records or record's data management, or other similar office experience.)

• No relevant experience.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience in the box below.

05

Do you have a valid driver's license?

• Yes
• No

06

Do you have a strong understanding of databases and data analysis procedures?

• Yes
• No

07

What databases do you have experience with?

08

Do you have good organizational skills and the ability to manage multiple projects and meet deadlines?

• Yes
• No

09

Do you have an analytical mindset with problem solving skills, excellent communication skills and collaboration skills?

• Yes
• No

10

Do you have any public speaking experience?

• Yes
• No

11

(AA) Where did you hear about this opportunity?

• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce services
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• www.governmentjobs.com/careers/wyoming
• Newspaper/Newsletter Advertisement
• Career Fair
• State Employee
• Friend or Acquaintance (Not State Employee)
• Other

12

(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.

13

(AA) If you answered Other, please tell us where you heard about this opportunity.

14

(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.

• Yes
• No
• I am not a veteran

15

(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

16

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No
• Required Question