Human Resources Information Systems Analyst, Senior

Marion County requires on-site work. Remote work is not available.

Marion County is currently recruiting for a HRIS Analyst Senior to join our HR Team! If you have experience with Oracle, HR system conversions, report writing, data and people analytics, this position is for you! We are looking for a highly skilled technical expert that can join our collaborative team of HR professionals!

GENERAL STATEMENT OF DUTIES

Perform various technical and administrative assignments of a complex nature in support of the Human Resources Department. Coordinate and maintain all employee data and records related to the Human Resources Information System (HRIS), Laserfiche, and associated applications. Provide complex administrative and analytical support. Collect and analyze data to identify patterns and trends, remove bias and inform decision-making. Prepare recurring and specialized reports. Make process improvement recommendations.

SUPERVISION RECEIVED

Works under the general supervision of the Human Resources Manager or designee, who provides advice and assistance as needed, review of work may be frequent but not usually detailed; supervisory emphasis is on the quality of completed assignments. The employee exercises independence and professional judgment related to established policies, procedures, and guidelines.

SUPERVISION EXERCISED

Primary supervision of employees is not a responsibility of this classification; however, positions may act as lead workers, as defined in the Marion County Personnel Rules.

Typical Duties - Duties include, but are not limited to the following

Duties may include any of the duties listed for the Human Resources Specialist or Human Resources Specialist Senior.

• Serve as the superuser for the human resources information system (HRIS); full working knowledge of the HRIS system. Primary HR contact on the HRIS/Oracle team; performs as a lead on the HRIS team.
• Serve as a consultant and expert for the organization regarding HR reporting, analytics, and technical aspects of HR systems.
• Enter and maintain employee data systems, including Oracle, Laserfiche, and other HR process tracking tools; audit Personnel Actions (PA) for accuracy and to ensure they align with Personnel Rules, union contract language, and county policies and practices.
• Participate in the specification, review, testing, and implementation of HRIS upgrades and reimplementation; recommend technical solutions from the business user perspective; develop and maintain training material for end business users for Human Resource processes.
• Act as a primary resource for department representatives and managers on Marion County Personnel Rules, union contracts, and county policies and practices.
• The incumbent must work closely with Finance, Benefits, Risk, and department representatives regarding the HRIS workflows and testing.
• Build complex HR reports utilizing various tools and resources, requiring advanced skills using programs such as Excel and Power Query.
• Create, update, and maintain instructional documents and infographics communicating HR processes and procedures on the county intranet; disseminate information to department representatives.
• Perform research analysis; evaluate data and reach logical conclusions; write reports and recommendations; compose correspondence and present information to groups utilizing various computer programs.
• Facilitate department representative training as needed.
• Write instructional documents for department representatives as needed.
• Coordinate and communicate with information technology staff to identify and resolve issues within the HR system.
• Collaborate with the HR team regarding HR processes and practices.
• Perform other duties as assigned.

Requirements for the Position

Experience And Training

• Bachelor's degree with significant coursework in human resources, business administration, or related field; AND
• Five years of responsible experience working with human resource information systems and complex databases in a networked environment, including one year in a lead work capacity; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Preferred Experience

• HR Systems conversions and implementations.
• Prior HRIS public sector experience.
• Experience with HR report writing utilizing power query and power Bi tools.

SPECIAL REQUIREMENTS (Individual recruitment will specify additional details)

• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
• The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.
• Marion County is a qualifying employer for the Public Service Loan Forgiveness Program.
• 24-Hour Response. Must be available to perform response duties during an emergency. This classification is essential; a department may designate positions to work during emergencies or business closures to meet operational requirements, ensure health and safety, and protect people and property.
• This assignment is not represented by a union.
• This is a full-time exempt position, which is NOT eligible for overtime.
• Typical Work Schedule: Monday through Friday, days, with flexibility depending upon the needs of the department and program.

Knowledge, Skills, And Abilities

Knowledge of current human resource systems technology; working knowledge of public administration concepts and theories; human resources principles and practices; research and statistical methods; statistical analysis and theory; project management methods; report writing techniques; technical knowledge of mathematical and statistical skills for data analysis.

Skills to achieve excellent organizational, written, and verbal communication; customer service skills to interact effectively with all personnel within Marion County.

Ability to understand end-user needs, understand, and apply the intent of HR policies, procedures, and practices when developing system solutions, and present concepts logically for reports and recommendations.

PUBLIC SERVICE LOAN FORGIVENESS

Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP

Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS’ PREFERENCE

Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

Documents Required For Veterans’ Preference

• One of the following:
• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
• Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
• A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
  

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.

Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.

For a summary of benefits, click here. For a complete and detailed overview of the benefits package for management and supervisory employees, click here, and select Unrepresented Benefits from the left menu or Unrepresented Employees from the page links.

Benefits are defined based on position and are approved by the Marion County Board of Commissioners.

01

To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?

• Yes
• No

02

Indicate how many years of full-time, progressively responsible work experience you have in human resources, Human Resources Information Systems (HRIS), or a related field. (One year of work experience is equal to 2080 hours.)

• Less than 2 years
• 2 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more
• None of the above

03

Please specify the place(s) of employment where you gained the work experience listed in the previous question. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer.

04

Please indicate your skill level with Excel (beginner, intermediate, advanced) and explain why you rate yourself at that level.

05

How many years of HRIS experience do you have? One year of work experience is equal to 2,080 hours.

• Less than 2 years
• 2 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more
• None of the above

06

Please list the HRIS systems that you have experience working with?

07

Please describe your experience with HR Analytics, building reports and analyzing data. What software tools do you use?

08

Have you been through a Human Resources systems conversion/implementation? If so, please provide your role and experience in the process.

• Required Question