Executive Assistant, Leadership Team Support - Process Improvement

This is a position within Haldren and not with one of its clients. This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through. Key Responsibilities - Coordinate candidate and client interviews with discretion and precision - Maintain confidential records, contracts, and correspondence in shared systems - Own inbox triage and stakeholder communication to protect executive focus time - Maintain meeting cadence and ensure decisions and next steps are documented - Support process improvements for scheduling, document control, and executive workflows - Manage complex calendars, meeting logistics, and travel coordination (as needed) - Prepare agendas, briefing packs, and follow-up notes with clear action tracking Requirements - 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment - Advanced calendar management and executive-level coordination capability - Proficiency with office productivity tools and executive document formatting standards - Strong written and verbal communication skills in a professional services environment - High attention to detail, with consistent follow-through on deadlines and stakeholder expectations - Comfort working with confidential information and applying sound judgement - Ability to work effectively in a remote environment with disciplined time management Benefits - Salary range: 460,000 - 600,000 - Remote work arrangement (South Africa) - Opportunities for professional growth - Flat management structure with direct access to decision-makers. - Open communication environment. - Full medical coverage. Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. To learn more about the firm and about our candidate services - please visit US Recruitment Agency, Executive Search & Talent Solutions​

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