Full Charge Bookkeeper

AP/AR Bookkeeper

Well Bilt Industries |Hangar Door Manufacturing & Service

About the Job

Well Bilt Industries is a growing manufacturer specializing in hangar door systems for the aviation and industrial markets. With more than 35 employees and counting, we're expanding our accounting department to support our growing and diversified business. As a rising leader in this niche global industry, we take pride in quality workmanship and craftsmanship, and we're looking for a dependable, detail-oriented Bookkeeper to own our day-to-day accounts payable and accounts receivable, keep our financial records accurate and audit-ready, and support our continued growth.

Position Overview

We are seeking a detail-oriented AP/AR Bookkeeper to join our accounting team in the steel manufacturing and aircraft hangar door industry. This role owns the daily accounts payable and accounts receivable cycles and supports general bookkeeping across our business units. Responsibilities include processing vendor bills and payments, invoicing customers and applying receipts, tracking customer deposits, reconciling bank and credit card accounts, and keeping our QuickBooks Online records clean and current. The ideal candidate has 5+ years of accounts payable, accounts receivable, or full-cycle bookkeeping experience and is comfortable working closely with the Accounting Manager, the President, and department leads in a smaller team environment.

Key Responsibilities

Accounts Payable

• Record and track vendor invoices
• Code all vendor activity accurately to the correct account and business unit
• Match invoices to purchase orders and receiving documentation, and resolve discrepancies with vendors and the operations team
• Prepare and run the weekly payment cycle across divisions and payment methods (checks, ACH, and company credit cards)
• Maintain vendor records and payment schedules, collect and file W-9s, and support year-end 1099 preparation
• Reconcile vendor statements and research aged or disputed balances

Accounts Receivable

• Enter and manage sales invoices for door systems, installation and service jobs, and related projects
• Apply customer payments and monitor customer deposits, ensuring proper allocation to sales or job costs
• Maintain the AR aging, monitor past-due accounts, and follow up on collections in coordination with the sales team
• Coordinate with sales and service departments to ensure all transactions are accurately recorded and properly documented

Cash & Bank Management

• Perform bank reconciliations across multiple accounts (operating, deposits, credit card)
• Monitor daily cash activity and merchant deposits, and ensure proper coding of transactions

Close & Reporting Support

• Manage daily accounting transactions in QuickBooks Online across all operating divisions
• Assist with month-end close, including accruals, reclasses, and account reconciliations
• Maintain accurate general ledger coding and supporting detail by business unit
• Prepare reports and spreadsheets for the Accounting Manager and finance leadership as requested

Compliance & Documentation

• Support Florida sales tax (DR-15) preparation by compiling and reviewing the underlying invoice and sales receipt detail
• Pull and organize supporting documentation for external audits, lender field exams, and other requests
• Follow established accounting procedures and internal controls
• Handle confidential company, customer, and vendor information with discretion

What We Offer

• Competitive hourly pay based on experience
• Health insurance contribution
• Paid time off and holidays
• Opportunity to grow with a company that values its employees and invests in their long-term success

Equal Opportunity Statement

Well Bilt Industries USA, LLC is committed to diversity and inclusivity.

Well Bilt Industries USA, LLC | Ocala, Florida | wellbiltdoors.com

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