Accounts Payable Coordinator

Overview Of Company

John Soules Foods is a thriving family-owned food company that has made a positive difference for its customers and consumers for nearly 50 years. Our purpose and promise of Great Food, Made Simple® drives us. Based in Tyler, Texas, the company is a leading national producer of ready-to-eat and ready-to-cook chicken and beef products and is the number one producer of chicken and beef fajitas in the USA. We proudly serve a broad portfolio of great-tasting, high-quality products sold throughout the US via retail, food service distributors, and restaurants. Our wide array of national customers includes prominent organizations such as Walmart, Costco, Sam’s Club, Sysco, and HEB. The company was established in 1975 by John Soules Sr., and the business is now in the second generation of family leadership. The organization has expanded dramatically over the past decade, and with its continued growth, it now has annual sales of approximately $1 billion. The company employs over 2,000 individuals and has three manufacturing facilities in Gainesville, Georgia; Valley, Alabama; and its headquarters in Tyler, Texas.

Job Summary

The Accounts Payable Coordinator is responsible for reviewing and processing invoices for payment while ensuring accuracy and compliance with company policies and procedures. This role involves clarifying questionable invoice items and pricing discrepancies, obtaining signatures, assembling and reviewing invoices for payment processing, and maintaining organized records of vouchers, invoices, and related correspondence. The coordinator obtains information needed for invoice payments, reviews vendor files for prior payments, assigns voucher numbers, and prepares vouchers that include invoice details, vendor information, item descriptions, amounts, and appropriate accounting codes. Additional responsibilities include reconciling bank statements, performing daily bookkeeping and recordkeeping activities, and verifying that invoices match purchase orders and that goods or services have been received before payments are issued to vendors

Education

Minimum Qualifications (Required)

• High School Diploma

Experience

• 2 to 4 years of relevant experience
• Proficiency with Microsoft Excel and Salesforce
• Excellent communication and interpersonal skills
• Ability to identify and seek needed information/research skills
• Strong customer service skills.
• Solid prioritization skills with a strong attention to detail

Preferred Qualifications

• Associate or bachelor’s degree in accounting a plus
• Collaborative with the capacity to work with others to identify opportunities
• Experience with ERP accounting systems (SAP, M3, Oracle, etc.)
• Strong preference for candidate with CPG or Food Manufacturing experience.

Key Responsibilities

NOTE: This description is not intended to be all-inclusive. An employee may perform other related duties to meet the organization's ongoing needs; these duties are considered marginal.

• Alert management to irregularities, vendor trends and areas of concern.
• Verify validity of account discrepancies by obtaining and investigating information from purchasing.
• Will be required to perform other duties as requested, directed, or assigned by the manager.
• Budget time to complete all tasks on time & coordinate activity with Supervisor.
• Ensure proper payments to customer accounts and invoices.
• Post and verify financial data in Salesforce to ensure alignment with accounting records.
• Monitor Salesforce entries for accuracy and completeness
• Collaborate with other team members to ensure Salesforce reflects current financial status.
• Act as the primary potin of contact between Accounting and the Sales Business Analysis team.
• Communicate issues related to customer accounts, billing discrepancies and data mismatches.
• Provide timely updates and reports to support business analysis and decision making.

Work Environment

This job is carried out in a professional office setting and involves using standard office equipment like laptops, desk phones, and smartphones. Regular visits to production facilities may also be required. During those visits, the employee is occasionally exposed to cold and/or humid conditions. The employee occasionally works near moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles, cold temperatures, and electrical shock and vibration risks. The noise level in the work environment is moderate.

Physical Demands

Employees must be able to stand, walk, or sit; use their hands for tasks; reach with their arms; and communicate verbally. Occasional lifting or moving of objects is necessary, along with close, distance, color vision, depth perception, and the ability to adjust focus.

Additional Requirements For This Position Include

• Sitting for extended periods of time while working on a computer
• Reliable transportation required

The applicant who fills this position will be eligible for the following:

• Vacation
• Sick days
• Medical, Dental, Vision Benefits
• 401k with company match
• Telemedicine
• Onsite Clinic – Tyler and Valley
• Free annual health screening
• STD and LTD
• Life insurance

John Soules Foods is an Equal Employment Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status.

Applicants with disabilities needing accommodation during the application process can contact Human Resources at the relevant location.

John Soules Foods will not discriminate against applicants who discuss their compensation. We also participate in the E-Verify program where required by law.