Bookkeeper/Staff Accountant | Flexible Hybrid Schedule | 1–3 Days in Office

Bookkeeper/Staff Accountant

Position Summary

We are seeking a detail-oriented and organized Bookkeeper/Staff Accountant to join our accounting team. This role will be responsible for managing day-to-day AP and AR activities, ensuring accurate and timely processing of invoices, payments, customer receipts, and account reconciliations.

This is a hybrid position, with an expectation of working 1–3 days per week onsite, depending on business needs and team requirements. The remaining days may be worked remotely.

The ideal candidate is comfortable working with high-volume transactions, has strong attention to detail, and can effectively communicate with vendors, customers, and internal stakeholders.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper coding, approvals, supporting documentation, and accuracy.
• Prepare and process vendor payments, including checks, ACH, and other payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and respond to vendor inquiries.
• Assist with month-end AP close activities and accruals.
• Ensure AP transactions are properly recorded in the accounting system.

Accounts Receivable

• Generate and distribute customer invoices and statements.
• Post and apply customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions, payment status, and account discrepancies.
• Reconcile customer accounts and resolve unapplied or disputed payments.
• Assist with collections activities and maintain accurate AR aging reports.
• Support month-end AR close and account reconciliations.

Accounting & Administrative Support

• Perform regular bank, AP, and AR reconciliations.
• Maintain organized and accurate accounting records.
• Prepare routine reports related to AP, AR, cash receipts, and outstanding balances.

Qualifications

• 3+ years of accounting experience, with hands-on AP and AR experience.
• Strong understanding of basic accounting principles and double-entry bookkeeping.
• Experience with accounting or ERP systems.