Front Desk Receptionist Administrative Assistant

Position: Receptionist Administrative Assistant

Location: Dinkins Construction – 2831 SE 17th Street, Ocala, FL

Hours: Full-time, Monday to Friday, 8:00 AM – 5:00 PM, ON-SITE

About Dinkins Construction

Dinkins Construction is a Commercial Construction firm dedicated to delivering exceptional service and quality to our clients while providing a professional and supportive workplace for our employees.

We are deeply committed to supporting employee growth and overall well-being. We encourage cross-department collaboration, provide training systems and resources as well as opportunities for career advancement.

Job Responsibilities

As a Receptionist at Dinkins Construction, you will be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include:

- Greeting clients, visitors, and staff with a professional and courteous demeanor.

- Managing a multi-line phone system to answer and redirect calls promptly.

- Coordinating meetings and ensuring meeting spaces are prepared and well-equipped.

- Handling, sorting, and distributing mail and deliveries.

- Maintaining a clean and organized reception area and lobby that reflects the company’s commitment to high standards.

- Assisting with administrative tasks such as filing, data entry, and supporting Project Coordinators and Project Managers with clerical tasks like letters, memos, emails, etc.

Required Skills, Experience, and Qualifications

Must-have:

- Exceptional verbal and written communication skills for client interactions and professional correspondence.

- Proficiency in Microsoft Office and Google Suite.

- Strong organizational skills and attention to detail for managing office tasks.

- A high school diploma or equivalent.

- Strong problem-solving skills and the ability to manage last-minute changes efficiently.

Nice-to-have:

- Previous experience as a receptionist or administrative assistant.

- Post-secondary education.

Success Criteria

To excel in this role, you should:

- Consistently deliver outstanding service by creating a welcoming and professional atmosphere.

- Consistently complete tasks on time and without errors.

- Demonstrate a proactive approach to supporting team operations and resolving issues before they arise by showing initiative and taking ownership of the responsibility.

Compensation & Benefits

- Generous Base Salary based upon skills and qualifications.

- Health Insurance Benefits available.

- Generous Paid Time Off (PTO) and company-observed holidays.

- 401(k) retirement savings plan with employer matching contributions.

- Opportunities for career advancement.

Application Process

To apply, please deliver in person your resume and a cover letter outlining your qualifications and interest to the Dinkins Construction Office.