Bookkeeper / Administrative Coordinator

Bookkeeper / Administrative Coordinator

Flexible Part-Time or Full-Time Opportunity | Bedford, VA

Company Description

Bison Printing Inc. is a family-operated commercial printing company located in Bedford,

VA. Over the years, we have grown from a local print shop into a prominent commercial

printer serving customers throughout Virginia and beyond.

We combine modern printing technology with a strong commitment to quality, customer

service, and our employees. We o􀆯er a collaborative, hands-on work environment where

employees have the opportunity to learn di􀆯erent aspects of the business and make a

meaningful contribution.

Position Overview

We are seeking a Bookkeeper / Administrative Coordinator to join our team.

Bookkeeping and accounting support will be the primary focus of this position. The

role will also provide administrative support for several employee and HR-related

functions.

We are open to candidates with different levels of experience and are willing to shape the

position around the right person. A strong candidate may have bookkeeping or accounting

experience, or may be a highly organized, detail-oriented individual with strong

administrative skills and the ability and willingness to learn.

The position may be part-time or full-time, depending on the candidate's experience,

capabilities, interests, and availability.

Primary Bookkeeping Responsibilities

Initial responsibilities will include daily accounts payable and accounts receivable

processing, preparation of weekly customer statements, and follow-up on past-due

accounts. The employee will learn and follow our established accounting procedures and

workflows between QuickBooks and our Management Information System (MIS).

Depending on experience and ability, responsibilities may also include or expand to

include:

• Bank and credit card reconciliations
• Posting and reviewing journal entries
• Payroll entry and/or review
• Sales tax reporting and filing
• Maintaining general ledger records
• Assisting with month-end accounting procedures and financial reporting
• Working with our CPA firm as needed for year-end review and tax preparation

Employee Administration & HR Coordination

This position will also assist management with employee administration. Previous HR

experience is helpful but not required.

Responsibilities may include:

• Coordinating employee onboarding and o􀆯boarding, including new-hire packets and employment forms
• Issuing and reclaiming keys/security credentials and maintaining related records
• Maintaining organized and confidential employee records
• Coordinating with managers to develop and maintain employee job descriptions
• Coordinating the performance review process, including schedules, forms, and follow-up
• Maintaining employee benefit and payroll deduction records and periodically verifying this information with employees
• Maintaining employee skills, competencies, backup coverage, and succession planning records
• Maintaining health and safety training records and coordinating training with our outside safety consultant
• Assisting management with other employee-related administrative projects as needed

Management will remain responsible for HR policy, employee management decisions,

performance evaluations, and succession planning. This position will primarily coordinate,

document, and administer these processes.

Qualifications

• Strong attention to detail, accuracy, and organizational skills
• Comfortable working with numbers, Excel spreadsheets, records, and documentation
• Good general computer skills and ability to learn new software and workflows
• Ability and willingness to learn AP, AR, customer statement, and collection procedures
• Professional communication skills, including communicating with customers
• regarding account balances and past-due invoices
• Dependable and able to manage recurring responsibilities and follow established procedures
• Ability to maintain confidentiality of financial and employee information
• Willingness to learn from and work closely with our current bookkeeper

Preferred Qualifications

The following experience is helpful but not required:

• Previous bookkeeping, accounting support, or o􀆯ice administration experience
• Experience with QuickBooks, accounts payable/receivable, or payroll
• Basic understanding of accounting principles
• Small-business or manufacturing experience
• Employee administration, HR recordkeeping, or benefits experience

Education & Employment Requirements

• High school diploma required
• Associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred
• Previous employment references requested

Schedule & Compensation

We have flexibility in structuring this position and are interested in finding the right person

rather than requiring a specific schedule or level of experience.

The position may be part-time or full-time. Some flexibility in schedule and work

arrangement may be available depending on the candidate and the needs of the position.

Responsibilities and compensation will be based on the candidate's experience, capabilities, and the scope of the position ultimately agreed upon.