Executive Legal Assistant

Construction Executive Legal Assistant/ Executive Assistant

Location: West Palm Beach, FL 33401

Schedule: Full-Time | 100% Onsite

Compensation: $43–$57/hour DOE | Direct Hire compensation may range approximately $90,000–$120,000 DOE

Employment Options: Temp-to-Hire or Direct Hire

Start: ASAP – Immediate Need

AppleOne Is Hiring – Construction Executive Legal Assistant

AppleOne is working with a highly respected leader in the construction industry to identify an experienced, polished, and professional Paralegal to join its Legal Department in West Palm Beach.

This is a high-priority opening, and our client is especially interested in candidates who are available to start quickly.

The selected Paralegal will work full-time in the West Palm Beach office and provide direct support to the company's General Counsel for the Southeast/South Florida region. This is an excellent opportunity for an experienced legal professional who enjoys working in a fast-paced corporate environment and supporting sophisticated construction-related legal matters.

Candidates with experience supporting construction, architecture, engineering, real estate, development, or other related industries are strongly preferred.

Key Responsibilities

• Provide comprehensive paralegal support to General Counsel and members of the Legal Department.
• Manage the collection, organization, and review of documents responsive to subpoenas, discovery requests, and other legal matters.
• Perform privilege reviews and assist with document productions and opposing counsel reviews.
• Coordinate E-Discovery matters and serve as a liaison between Legal, IT, operations, outside counsel, and third-party vendors.
• Manage and implement legal holds using internal E-Discovery systems.
• Coordinate with Human Resources regarding labor and employment-related legal matters.
• Assist with E-billing systems and coordinate with outside legal service providers.
• Maintain Legal Department document management, filing, and recordkeeping systems.
• Provide contract documentation support, including document comparisons, preparation of contracts and exhibits, and coordination of documents for execution.
• Prepare and upload documents through DocuSign as needed.
• Track professional licenses and renewals for supported attorneys.
• Track outstanding transfer bonds and coordinate their return once claims have been resolved.
• Prepare Satisfactions of Lien, Claims of Lien, releases, and related construction/legal documentation.
• Maintain and track Notices to Owner and Notices of Commencement.
• Conduct public records research, recording, and review.
• Prepare and distribute weekly and monthly legal reports, agendas, and tracking documents.
• Provide additional administrative and legal support to General Counsel and the Legal Department as needed.

Qualifications

• Bachelor's degree required.
• Minimum of 4+ years of relevant paralegal/legal experience preferred.
• Previous experience working within a corporate legal department, law firm, or similar professional legal environment.
• Construction industry legal/paralegal experience/Executive Assistant is highly preferred, particularly experience involving construction contracts, liens, Notices to Owner, Notices of Commencement, claims, discovery, or related matters.
• Experience within construction, architecture, engineering, real estate, or development is highly desirable.
• Strong knowledge of legal research tools and methods, including platforms such as Westlaw, LexisNexis, PACER, or similar systems.
• Working knowledge of E-Discovery procedures and software, such as Relativity, Concordance, Summation, or comparable platforms.
• Procore experience is a plus.
• Advanced proficiency with Microsoft Word, Excel, Outlook, PowerPoint, database management, and internet research.
• Strong document management, organizational, and administrative skills.
• Excellent written and verbal communication skills.
• Must be polished, professional, articulate, and comfortable working directly with senior legal and executive leadership.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail with the ability to manage multiple priorities and deadlines in a fast-paced environment.