Office Administrator (OA).

Duties

• Assists with planning, preparing, and supporting meetings and conferences.
• Answers routine telephone inquiries, and/or refers to the appropriate staff. Communicates face to face with customers, by email, and with video conferencing technology such as Microsoft Teams.
• Provides administrative support for organization by preparing reports and other documents utilizing various types of programs and automated information systems.
• Gathers information by coordinating with various offices. Compile data for reports such as budget execution, program management, quality management, training status, and a wide variety of routine tracking, analysis and reporting products.
• Creates travel requests for the organization through an automated travel site in accordance with statutory requirements outlined in the Joint Travel Regulation.
• Coordinates travel arrangements, resolves discrepancies involving travel methods, appropriate types of leave while on official travel, and overtime and reimbursement errors.
• Prepares travel documents for Temporary Duty (TDY) Assignment, Permanent Change of Station (PCS), and invitational travel orders. Researches travel modes and accommodations, performs cost analysis, and recommends most efficient method of travel.
• Assists supervisors and other staff with questions regarding personnel related matters.
• Provides assistance to employees with various types of office automation to include printing and faxing. Retrieves documents, drafts correspondence, reviews documents for correct formatting, and transmits finalized reports.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must obtain and maintain a valid State driver's license.
• Incumbent must be able to type on a computer keyboard to utilize software to accomplish office work.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

GS-06 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing correspondence; maintaining files and records; making travel arrangements; maintaining inventory of records for hand receipt accounts on property; making credit card purchases; gathering budgetary data; prepare and monitor labor hours and fund requests; use automated personnel and timekeeping databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

GS-07 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; making travel arrangements, initiating travel orders and vouchers, preparing travel funding requests for authorization. Serve as a government purchase card (GPC) holder for local purchases orders for the office; coordinate training requirements; assist in preparation and analysis of operating budget; use of various types of automated personnel databases to initiate personnel actions; knowledge of financial management systems to complete duties as a timekeeper to complete labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

GS-06 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

GS-07 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period 1 year during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) Career Program (CP) 51 - General Administration Career Field position.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment, Relocation or Retention incentives are not authorized.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.