Executive Assistant / Admin Officer - Chinese Speaker

About the Role

We are seeking a dedicated Executive Assistant to the General Manager to directly support a high-net-worth entrepreneur in his daily operations and business activities. The ideal candidate will possess fluent Chinese communication skills, strong execution abilities, and high adaptability to thrive in a fast-paced, multi-cultural environment with frequent travel requirements.

We also need an Admin Officer requiring trade industry working experience and Chinese speaking capability. Below details are for Executive Assistant.

Key Responsibilities

• Executive & Business Support: Coordinate and follow up on the GM’s daily work schedule and business affairs; assist in handling ad-hoc, high-priority, and urgent assignments.
• Business Travel Management: Accompany the GM on business trips, including travel to Dubai, Turkey, Kyrgyzstan, and other international destinations.
• Itinerary & Travel Coordination: Manage travel logistics—including flight bookings, hotel reservations, local transport, meetings, and business itineraries—ensuring smooth and organized travel.
• Meeting & On-Site Assistance: Attend business meetings, client visits, networking events, and other professional engagements alongside the GM, providing on-site communication and event coordination.
• Stakeholder Communication: Serve as the daily point of contact and communication channel between the GM and clients, business partners, suppliers, and external stakeholders.
• Project & Task Tracking: Track and follow up on business projects, client accounts, and operational tasks as instructed by the GM, ensuring timely completion.
• Documentation & Information Management: Organize business files, meeting minutes, client records, and background materials, keeping track of critical action items.
• Information & Research Gathering: Conduct basic research, market data compilation, and business background checks as required by the GM.
• Crisis Management & Flexibility: Handle ad-hoc tasks and unexpected situations promptly, demonstrating fast problem-solving capabilities.
• Confidentiality: Maintain strict confidentiality regarding the GM’s work schedules, business intelligence, and personal matters.
• Ad-Hoc Duties: Perform other tasks assigned by the General Manager.

Qualifications & Requirements

• Demographics & Demeanor: Male, professional appearance, mature, polished, and possesses high professional standards.
• Language Proficiency: Fluent in Chinese (Mandarin) and English; able to conduct professional and daily business communications seamlessly in Chinese.
• Experience: Prior experience as an Executive Assistant, Assistant to GM, Business Assistant, Administrative Assistant, or Project Assistant is preferred.
• Education & Background: Open to all academic backgrounds; degrees in International Trade, Business Administration, International Relations, or Management are preferred.
• Trade Knowledge: Familiarity with customs declarations, import/export documentation, freight processes, and customs clearance procedures. Experience in metals, steel, construction materials, or bulk commodities is a plus.
• Mobility: Able and willing to accept high-frequency domestic and international business travel.
• Personal Attributes: Patient, detail-oriented, highly responsible, and meticulous.
• Execution: Exceptional execution ability; fast at understanding expectations and delivering prompt results.
• Adaptability & Resilience: High adaptability; stays calm, composed, and solution-focused under high pressure or shifting schedules.
• Interpersonal Skills: High Emotional Intelligence (EQ); perceptive to subtle cues, with a clear understanding of the GM’s working style and communication preferences.
• Work Ethic: Reliable, cooperative, service-oriented, with strong time management and multi-tasking skills.
• Integrity: Strict adherence to professional ethics, holding zero-tolerance for leaks of company or personal confidential information.

Compensation & Benefits

• Monthly Salary: AED 10,000
• Travel Requirement: Frequent business trips to Turkey, Kyrgyzstan, and other countries as business demands.
• Benefits & Travel Allowances: Negotiable during the interview process.