Secretary V - 003358

Position Information

Position Number 003358

Position Title Secretary V - 003358

Division Academic Affairs

Department 421910 - Psychology Department

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Psychology department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC.
• Maintains departmental budget and financial records.
• Maintains files and prepares reports on faculty searches and ensures proper procedures are followed.
• Assists in preparing faculty promotion/tenure packets and leave requests.
• Takes minutes at meetings and prepares for final distribution.
• Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students.
• Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner.
• Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
• Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed.
• Makes travel arrangements and prepares travel reimbursement forms.
• Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed.
• Makes arrangements for meetings to include scheduling space, time and place.
• Greets and routes visitors.
• Opens and distributes mail for the department.
• Supervises student assistants to include assigning duties, checking work, and approving timesheets.
• Ensures confidentiality of all records.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 08/26/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday - Friday

Working Hours 7:30 a.m. - 4:30 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular