Secretary

Secretary/ administrative support – Job Outline

Engagement: 12-Month Contract

Work a 9/80 schedule (every other Friday off).

Location: Houston, TX | Work Arrangement: Onsite

Job Overview

Provides advanced administrative support and serves as liaison between the client, host companies, and Saudi professional interns participating in the Saudi Professional Intern Program. Work with Oil/Gas Managing Directors to handle all their scheduling, calendars, booking appointments, and administrative tasks.

Key Responsibilities

• Coordinate intern placements with existing and prospective host companies.
• Assist with contract discussions, negotiations, and execution.
• Liaise between the client, host companies, and intern candidates.
• Initiate and coordinate J-1 visa application paperwork.
• Monitor approved intern training budgets and assignment requirements.
• Maintain regular communication with interns and host companies.
• Collect monthly reports and timesheets.
• Coordinate performance appraisals twice during each assignment.
• Provide guidance on professional, technical, and personal matters as needed.
• Coordinate end-of-assignment needs, including housing, vacations, and return arrangements.
• Resolve outstanding post-assignment matters and assist with authorized financial deposits.
• Maintain accurate records and utilize company information systems and databases.
• Perform advanced administrative, reporting, spreadsheet, database, presentation, and information-management duties.

• Minimum 10 years of technical, secretarial, or administrative experience.
• Advanced proficiency with word processing, spreadsheets, databases, queries, macros, forms, graphs, reports, and presentations.
• Familiarity with company systems such as SAP, VIS-OE, ITS, SOC, SOL, PATIS, MIS, SAMS, VSMF, ASTM, and ASME preferred.

A reasonable estimate of the pay range for this role is $40.00 - $50.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.

APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.