Executive Assistant

The Executive Assistant to the Sector Head of The Strategic Ventures & Innovation, the one who is providing high-level administrative, operational, and project coordination support. The role ensures the smooth day-to-day functioning of the sector by managing executive priorities, coordinating cross-functional initiatives, following up on strategic and operational deliverables, and supporting internal processes including budgeting, procurement, recruitment, learning & development, and team logistics.

Responsibilities

• Manage the Sector Head's calendar, appointments, and scheduling priorities.
• Coordinate internal and external meetings, workshops, and executive engagements.
• Prepare meeting agendas, presentations, minutes of meetings, and action trackers.
• Follow up on action items and ensure timely completion by relevant stakeholders.
• Screen and prioritize incoming requests and correspondence.
• Arrange business travel, accommodations, and executive logistics when required.
• Maintain confidential records, documents, and executive files.
• Coordinate cross-functional initiatives and strategic projects across the sector.
• Track project timelines, milestones, dependencies, and deliverables.
• Follow up with project owners to ensure timely execution.
• Maintain project trackers and provide regular progress updates to the Sector Head.
• Coordinate meetings related to ongoing initiatives and document key decisions.
• Support preparation of project status reports and executive dashboards.
• Follow up on financial documentation and approvals.
• Coordinate purchase requests, purchase orders, and vendor documentation.
• Track invoices and payment requests with Finance.
• Monitor budget utilization and maintain financial trackers.
• Ensure required documentation is complete and submitted on time.
• Coordinate procurement activities for the sector.
• Coordinate office operations and day-to-day administrative requirements.
• Liaise with IT regarding hardware, software, user access, and technical support requests.
• Coordinate warehouse and inventory requests where applicable.
• Arrange office supplies and operational requirements.
• Coordinate seating arrangements, office moves, and workspace readiness.
• Support event logistics, workshops, and internal meetings.
• Coordinate visitor management and meeting room arrangements

Qualifications

• Bachelor's degree in business administration, Management, or a related field.
• 3–6 years of experience in Executive Assistance, Office Management, Project Coordination, or Operations. Coordinate office operations and day-to-day administrative requirements.
• Liaise with IT regarding hardware, software, user access, and technical support requests.