bookkeeper- controller

Part-Time Construction Bookkeeper

Part-Time | 25–30 Hours per Week

Custom Home Building Company

We are a small, established custom home building company seeking an experienced Part-Time Bookkeeper to join our team. We are looking for someone who is organized, dependable, detail-oriented, and comfortable working in a small-business environment where communication, discretion, and accuracy are important.

The ideal candidate will have strong QuickBooks skills and prior experience with construction accounting, including the ability to properly code expenses, track job costs, work with subcontractors and vendors, manage lien waivers, and assist with construction-related insurance requirements and audits.

Responsibilities

• Maintain accurate and organized company financial records in QuickBooks
• Properly code and categorize invoices, expenses, purchases, and other transactions
• Maintain accurate construction job costing
• Reconcile bank and credit card accounts on a regular basis
• Process and maintain subcontractor and vendor invoices
• Collect, process, and maintain lien waivers/releases
• Assist with tracking subcontractor payments and outstanding balances
• Review transactions for accuracy and proper account/job coding
• Maintain organized records of bills, invoices, receipts, and supporting documentation
• Assist with accounts payable and accounts receivable
• Prepare information and reports for the owners and CPA as needed
• Assist with month-end bookkeeping and financial reporting
• Maintain accurate vendor and subcontractor records
• Assist with Builders Risk insurance documentation and renewals
• Assist with General Liability insurance audits, including gathering payroll, subcontractor, job cost, certificate of insurance, and other documentation requested by the insurance carrier or agent
• Maintain organized records needed to support insurance audits
• Help ensure subcontractor insurance documentation and certificates are properly maintained
• Communicate with insurance agents, vendors, subcontractors, and other outside professionals as needed
• Handle confidential financial and business information with a high degree of discretion
• Identify discrepancies or unusual transactions and bring them to management's attention
• Assist with other bookkeeping and administrative tasks as needed

Qualifications

Required:

• Proven bookkeeping experience
• Strong working knowledge of QuickBooks
• Previous experience in the construction industry or construction accounting
• Understanding of construction job costing and proper expense coding
• Experience with accounts payable and vendor/subcontractor invoices
• Familiarity with lien waivers and construction payment documentation
• Experience reconciling bank and credit card statements
• Excellent attention to detail and organizational skills
• Ability to maintain strict confidentiality
• Strong communication and interpersonal skills
• Ability to work independently and manage priorities
• Reliable, professional, and comfortable working in a small-business environment

Strongly Preferred:

• Experience working for a custom home builder, general contractor, or residential construction company
• Familiarity with Builders Risk insurance
• Experience assisting with General Liability insurance audits
• Understanding of subcontractor certificates of insurance and insurance documentation
• Knowledge of construction accounting practices and subcontractor billing
• Experience working directly with business owners
• Familiarity with working alongside a CPA, insurance agent, or outside accounting firm

The Right Person

We are looking for someone who is experienced, trustworthy, organized, proactive, and detail-oriented.

This is a small company, so the right person needs to be comfortable wearing several hats and taking ownership of their responsibilities. You should be someone who doesn't simply enter transactions, but understands why they are being coded a certain way and how the accounting affects individual construction projects and the company as a whole.

Because this position will have access to sensitive financial and business information, integrity, discretion, and confidentiality are extremely important.

We value someone who communicates well, works collaboratively, is comfortable dealing with vendors and subcontractors, and takes pride in keeping the books and supporting documentation accurate and up to date.

Schedule

25–30 hours per week

Schedule can be somewhat flexible for the right candidate, but consistent availability during normal business hours is preferred.

Compensation

Competitive hourly compensation based on experience and qualifications.

To Apply

Please submit a resume outlining your bookkeeping experience, QuickBooks experience, construction-industry experience, and experience with lien waivers or construction insurance, if applicable.

Please also include your desired hourly rate and availability.

I think the insurance audit requirement is particularly useful as a screening question. I'd ask candidates directly: “Have you ever prepared documentation for a General Liability or Workers’ Compensation insurance audit? If so, what information did you have to provide?” Their answer will quickly tell you whether they've actually worked in construction accounting or are simply familiar with QuickBooks.