Contract HR Coordinator

Contract HR Coordinator | Fort Wayne, IN Area | Hybrid | Growing Company

Aegis Worldwide is currently partnered with a startup manufacturing company in the greater Fort Wayne, IN and they are hiring for a Contract HR Coordinator. This person will assist with scheduling candidate interviews, reviewing resumes from recruiting agencies, scheduling meetings, and more admin tasks relevant to HR and hiring.

Responsibilities:

• Act as the coordination hub between recruiting partners, candidates, interview teams, and HR.
• Schedule and manage interview logistics, scheduling virtual meetings.
• Keep interview documentation accurate and audit-ready
• Follow up with interview teams to keep hiring decisions moving.
• Act as a main point of contact for candidates, communicating clearly about interview steps, offers, and onboarding requirements while working with the RPO and HR on handoffs.
• Tracking pre-employment compliance with drug screenings, background checks, and I-9/employment eligibility paperwork.
• Following up with candidates who have missing or incomplete onboarding items.
• Manage onboarding workflows to make sure documentation is complete before orientation,
• Coordinate timelines so onboarding lines up with scheduled sessions.
• Regularly check hiring progress against staffing plans and ramp-up targets
• Reporting on hiring readiness and candidate flow
• Join hiring reviews and check-ins to surface bottlenecks before they become bigger problems.

Requirements:

• Minimum of an Associate's degree is required -- in HR, business, or something relevant.
• Experience working within a fast-paced staffing environment, ideally, within an industrial setting (manufacturing or warehousing)
• Experience with ATS and HRIS systems, WorkDay preferred.

Apply now... we're scheduling interviews!