Payroll & Benefits Administrator

Payroll & Benefits Administrator

Company Summary  

LCPtracker, Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. LCPtracker has offices in New Braunfels, TX, Orange CA, and Fenton, MI, and helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal, state, and/or local funding. Thousands of clients and over 100,000 contractors use LCPtracker for their certified payroll and construction site compliance needs. LCPtracker has been recognized year after year since 2017 as one of the “Best Places to Work” in Orange County by the Orange County Register.

Position Summary

LCPtracker is seeking a detail-oriented and highly organized Payroll & Benefits Administrator to join our Human Resources team. This role is responsible for ensuring the accurate and timely processing of payroll and supporting the administration of employee benefits programs. The Payroll & Benefits Administrator serves as a key resource for employees regarding payroll, benefits, and related compliance matters while maintaining the highest level of confidentiality and accuracy.

This position works closely with Human Resources, Finance, and Accounting to ensure payroll and benefits processes are administered efficiently and in compliance with applicable federal, state, and local regulations. While payroll and benefits administration are the primary responsibilities, additional HR-related duties may be assigned as business needs require, including onboarding, recruiting support, HR coordination, and special projects.

Primary Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll for hourly and salaried employees.

• Review, validate, and audit payroll data, including hours worked, earnings, deductions, taxes, and benefit contributions.

• Research and resolve payroll discrepancies, timekeeping issues, and employee payroll inquiries.

• Ensure payroll records are accurate and maintained in accordance with company policies and legal requirements.

• Prepare payroll reports, reconciliations, and related documentation.

• Support year-end payroll activities, including W-2 preparation and auditing.

Benefits Administration

• Administer employee benefit programs, including medical, dental, vision, life insurance, disability plans, and retirement benefits.

• Process benefit enrollments, terminations, and qualifying life event changes.

• Maintain employee benefit records and ensure data accuracy within HRIS systems.

• Serve as the primary point of contact for employee benefit questions and issue resolution.

• Coordinate with benefits brokers and vendors regarding eligibility, billing, and plan administration.

Compliance and Reporting

• Ensure compliance with federal, state, and local payroll and benefits regulations.

• Conduct payroll and benefits audits to maintain data integrity and compliance.

• Assist with reporting requirements and documentation related to payroll, benefits, and HR compliance initiatives.

• Maintain confidentiality of employee payroll, compensation, benefits, and personnel information.

HR Support

• Assist with HR projects and process improvement initiatives from planning through implementation.

• Support onboarding and offboarding processes as needed.

• Provide administrative support for HR programs, recruiting activities, and employee communications.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Core Competencies

• Confidentiality and Integrity: Maintains strict confidentiality of sensitive employee, payroll, and benefit information while adhering to company policies and professional standards.

• Communication: Communicates clearly and professionally with employees, managers, vendors, and external partners. Demonstrates excellent customer service and responsiveness.

• Time Management: Effectively prioritizes workload and meets deadlines in a fast-paced environment with competing priorities.

• Technical Proficiency: Demonstrates strong proficiency in HRIS, payroll software, Microsoft Office applications, and benefits administration systems.

• Initiative and Accountability: Proactively identifies opportunities for improvement, takes ownership of responsibilities, and follows through on commitments.

• Problem Solving: Analyzes issues, identifies root causes, and implements effective solutions while exercising sound judgment.

• Quality and Accuracy: Maintains a high level of accuracy and attention to detail while ensuring compliance and data integrity.

Work Environment

This position performs its duties from the New Braunfels, TX office. The role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, mobile devices, and related technology.

Physical Requirements

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk and hear, use hands and fingers to type, scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer and multiple screens; extensive reading; visual inspection of text/data in both print and electronic forms. 

Position Type and Expected Hours of Work

This is a full-time non-exempt position. Days and hours worked are dependent on business needs and workload. General availability during regular business hours, Monday through Friday, is expected. Based on the candidate and /or position, a hybrid work arrangement may be considered; however, a minimum of three (3) or more days per week in the office is required to support executive collaboration, leadership presence, and cross-functional engagement. Some flexibility is allowed. Occasional evening and weekend work may be required as job duties demand.  

Travel

There is no major travel requirement for this position. However, infrequent travel may be necessary to visit remote office(s), attend conferences/industry events, etc. Attendance at our corporate Staff Retreat is required. This event is a 2-3-day retreat. Attendance at our annual User Conference as assigned.

Salary Range

This is an hourly paid position. The hourly rate is between $29.00 - $33.00 per hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits

Along with competitive pay, as a full-time LCPtracker employee, you are eligible for the following benefits:

• Paid Time Off

• 10 Paid Holidays

• Phantom Stock

• 401k Plan with up to 4% company match

• Medical Benefits (Health, Vision and Dental)

• Life Insurance (company paid)

• Long-Term Disability and Short-Term Disability (company paid)

• Employee discounts and perks program  

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LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individual’s employment eligibility to work in the United States. View the attached notices, available in English and Spanish, for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)

LCPtracker, Inc. is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, and individuals with disabilities, and regardless of sexual orientation or gender identity. LCPtracker, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.

LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment, LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact the LCPtracker Human Resources Department at [email protected]. 

Education and Experience

Required Qualifications

• Minimum of three (3) years of payroll administration experience.

• Minimum of three (3) years of HR, payroll, benefits, or related administrative experience.

• Experience processing payroll for 200+ employees.

• Working knowledge of payroll taxes, wage and hour laws, and benefits administration.

• Proficiency in Microsoft Office Suite, including Excel.

• Strong organizational, analytical, and problem-solving skills.

• Excellent interpersonal, communication, and customer service skills.

Preferred Qualifications

• Associate degree in Accounting, Finance, Human Resources, Business Administration, or a related field.

• Experience with Paycom or a similar HRIS/payroll system.

• California Payroll Experience

• Experience supporting multi-state payroll operations.