Executive Assistant

Insight Global is looking for an Executive Assistant to work in the Lutz/Wesley Chapel area of Tampa, FL, supporting the VP of Engineering at a reputable utilities engineering company. Must be comfortable performing both front-office and back-office duties in an engineering office environment. This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, Holiday Pay, etc.) after 4 months!

Job Summary:

This role is critical to ensuring the efficiency and effectiveness of the VP’s daily operations and supporting broader leadership and engineering teams as needed. The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.

• Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements
• Act as a liaison between the VP, internal engineering teams, executives, and external partners
• Prepare and organize presentations, reports, and briefing materials for leadership meetings
• Coordinate and support department meetings, offsites, and executive reviews
• Track action items, follow up on deliverables, and help drive accountability across initiatives
• Manage confidential information with professionalism and discretion
• Assist with budget tracking, expense reports, and purchase requests as needed
• Support onboarding and coordination for new engineering leadership or team members
• Help streamline processes and improve administrative workflows within the engineering organization - Book travel and complete expenses

Minimum Requirements:

• Ability to work 40 hours a week IN OFFICE, typical office hours
• 3-5 years of experience in an Executive Assistant position
• Proven experience with, and ability to provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements
• Detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.
• Proficient in MS Excel and PowerPoint